Section one: Contracting authority
one.1) Name and addresses
GreenSquareAccord Limited
178 Birmingham Road
West Bromwich
B70 6QG
Contact
Simon Wilmott
simon.wilmott@greensquareaccord.co.uk
Telephone
+44 7880242174
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
https://in-tendhost.co.uk/greensquare
Internet address(es)
Main address
https://greensquareaccord.co.uk/
Buyer's address
https://in-tendhost.co.uk/greensquare
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Management and Associated Services
Reference number
GSA/Fleet/50111100-7
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
GreenSquareAccord Limited (GSA) (RS027052) GreenSquareAccord | Building better lives will be conducting a tender competition for The Supply of Fleet and Associated Managed Services. This is aimed at selecting the Most Economically Advantageous Tender (MEAT) for the supply of fleet vehicles and associated services to GSA.In summary (EOI) Expressions of Interest are sought from Suppliers who have experience, capacity and geographical coverage to provide fleet management services into our growing housing association business.Evaluation of the services offered will support future policy considerations, specifically in latest technology (EV), fuel economy, reduction of maintenance and services costs and residual value.GSA aim is to award to the one successful Supplier, by entering into a formal contractual agreement and create a close working relationship over the life of the contract.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
- 50111110 - Vehicle-fleet-support services
- 50111100 - Vehicle-fleet management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Keys areas of implementation/supply and service include : the Midlands, Wiltshire, Oxfordshire and Gloucestershire
two.2.4) Description of the procurement
Contract RequirementsGSA current arrangement for the provision of vehicles is contracted through several Suppliers. These Suppliers provide a range of vehicle supply arrangements for GreenSquareAccord Direct Labour Organisation (DLO).GSA is looking for a single Supplier to supply vehicles across our portfolio and deliver cashable savings and innovation. Suppliers are encouraged to consider proposing alternative products to deliver savings if the alternatives are suitably durable and robust for use by a Registered Provider within tenanted housing stock.In delivering the repairs or other works, the DLO are required to carry plant, tools and materials in the vehicle that are necessary for the efficient delivery of a ‘First Time Fix’ maintenance service; these items are usually kept in the vehicles overnight as well as during the day. GSA tradespeople drive their vehicle home and store the vehicle in their driveway or on the street at their home address and vehicles are only kept at GSA secured facilities on occasion.Suppliers should consider these circumstances when proposing manufacturers’ vehicle models to ensure they are capable and suitable for this use. While the specific tools and materials vary by trade, these items hold a financial replacement value which can be attractive to those involved in crime and therefore the security of vehicles must be sufficient and reasonable for this purpose.The organisation intends to let a contract for 48 months (2 + 2) and expects the new agreement to deliver real savings and to develop our service even further. To support this operation, GSA requires a new fleet of vehicles, equipped for delivery of responsive and maintenance repairs, bringing empty homes up to a high standard, gas servicing and maintenance, planned maintenance, environmental and estate works. The fleet requirement consists of Contract Hire with Full Maintenance: It is envisaged that a total of up to 300 vehicles may be required within the term of this contract. Individual vehicle Annual Mileage should be 15,000 miles per annum. Pooled Mileage is required calculated on annual basis of whole fleet vehicles. GSA require the facility for contracts to be re-scheduled should annual mileage allowances need to be significantly amended. Note: Proposed Form of Contract/Terms will be GreenSquareAccord Limited - Standard.2. 1 Table 1: Identifying potential quantity and type of fleet requirements.Quantity Description2 Estate Cars, 45 CDV’s, 6 4 X 415 L1H1s20 L1H2s130 L2H1s25 L2H2s5 L2H3s15 L3H1s3 L3H2s34 L3H3s3 Contract SpecificationThe Suppliers shall provide the contract hire of light commercial vehicles up to 3.5 tonnes including:• Vans up to 3.5 tonnes • 4x4 variant vehicles • Alternatively fuelled vehicles e.g. hybrid, electric • Converted vehicles up to 3.5 tonnes • Potential for company cars dependent on internal review
two.3) Estimated date of publication of contract notice
7 December 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No