Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
RPP Contract Management Team Army Strategic Centre Commercial, Room 210, 2nd Floor, Building 370 HQ Army Recruiting & Initial Training Command Trenchard Lines Upavon Wiltshire SN9 6BE
Upavon
SN9 6BE
Contact
Christopher Johnson
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Recruitment Services for the Army
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Recruitment Services for the Army. The nature and extent of the services to be provided by Capita during this period of further extension will be unchanged from those previously provided by Capita during the original contractual period from 16th March 2012 to 31st March 2024.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
12 March 2012
End date
31 March 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2012/S 053-085882
Section five. Award of contract/concession
Contract No
HQLF2/1739
Title
RECRUITING PARTNERING PROJECT (RPP)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 June 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CAPITA BUSINESS SERVICES LTD
LONDON
SW1H 0XA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £18,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
RPP Army Commercial
Recruiting Partnering Contract, Army Commercial, HQ ARITC, Bldg 370, Room 210, Trenchard Lines, Upavon, Pewsey, Wiltshire, SN9 6BE
Uapvon
SN9 6BE
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79600000 - Recruitment services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
In 2012, the Ministry of Defence (MOD) engaged Capita Business Services Limited as an industry partner under a 10-year contractual arrangement to support its Army recruiting services from point of receipt of initial recruiting targets to the securing of an individual’s commitment to the Army, up to the point where that individual commenced their initial military training; and, in so doing, optimise the mix of military and industry expertise delivering such services.
MOD was keen to embrace the opportunities that leading edge technology and industry’s expertise was able to bring to Army recruiting throughout the life of a contractual arrangement, and thus the contractual arrangement included the development and periodic technological refresh of a bespoke ICT system to underpin the Army recruitment processes.
The initial contractual arrangement between MOD and Capita Business Services Ltd ran from 16th March 2012 to 31st March 2022, with an original advertised contract value of £500m.It was then subsequently extended by two further years, to 31st March 2024, through the exercising of existing extension options available under the original contractual arrangement.
It is the Ministry of Defence’s intention to now modify Contract HQLF2/1739, the existing RPP contractual arrangement with Capita Business Services Ltd, in accordance with Regulation 72 (1)(b) of PCR 2015. This modification will take the form of a non-competitive extension to the existing Contract with the current contractor, for a further period of up to 1 year from 1st April 2024 to 31st March 2025. The nature and extent of the services to be provided by Capita Business Services Ltd during this period of further extension will be unchanged from those provided by the Contractor during the previous contract period from 16th March 2012 to 31st March 2024.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
12 March 2012
End date
31 March 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,087,223,217.49
seven.1.7) Name and address of the contractor/concessionaire
Capita Business Services Ltd MoD Recruiting Partnering Project 71 Victoria Street London SW1H 0XA For the attention of Tony Page, RPP Managing Director
SW1H 0XA
LONDON
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Sole trader
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
In 2012, the Ministry of Defence (MOD) engaged Capita Business Services Limited as an industry partner under a 10-year contractual arrangement to support its Army recruiting services from point of receipt of initial recruiting targets to the securing of an individual's commitment to the Army, up to the point where that individual commenced their initial military training; and, in so doing, optimise the mix of military and industry expertise delivering such services.
MOD was keen to embrace the opportunities that leading edge technology and industry's expertise was able to bring to Army recruiting throughout the life of a contractual arrangement, and thus the contractual arrangement included the development and periodic technological refresh of a bespoke ICT system to underpin the Army recruitment processes.
The initial contractual arrangement between MOD and Capita Business Services Ltd ran from 16th March 2012 to 31st March 2022, with an original advertised contract value of £500m.It was then subsequently extended by two further years, to 31st March 2024, through the exercising of existing extension options available under the original contractual arrangement.
It is the Ministry of Defence's intention to now modify Contract HQLF2/1739, the existing RPP contractual arrangement with Capita Business Services Ltd, in accordance with Regulation 72 (1)(b) of PCR 2015. This modification will take the form of a non-competitive extension to the existing Contract with the current contractor, for a further period of up to 1 year from 1st April 2024 to 31st March 2025. The nature and extent of the services to be provided by Capita Business Services Ltd during this period of further extension will be unchanged from those provided by the Contractor during the previous contract period from 16th March 2012 to 31st March 2024.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
6. Description of the circumstances which have rendered necessary the modification.
A separate competitive procurement programme is currently in train under the provisions of PCR 2015 to deliver a new recruiting contract which covers not just Army recruitment but recruitment to all 3 arms of the UK Armed Services. This separate programme is known as the “Armed Forces Recruitment Programme” (“AFRP”), and will ultimately replace the current RPP Contractual arrangement.
However, due to unforeseen programme delays, the anticipated start date for the AFRP contract has now slipped to 1st April 2025, leaving a 1-year gap between scheduled expiry of the RPP contract in March 2024 and the projected commencement of the AFRP recruiting contract. There is consequently a need to ensure that the Army’s existing recruiting contract service continues to operate until such time as the AFRP Contract has been awarded under competitive tender process, and AFRP service delivery is able to commence.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £180,000,000
Total contract value after the modifications
Value excluding VAT: £1,087,223,271