Scope
Description
The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods). The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification. The Associated Services includes a requirement for "just in time" delivery. Due to a lack of storage space within the Sites, the need for "just in time" delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority's Laundry Service Business Continuity Plan. Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority's internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority's Site(s) within 24 hours of request.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2031
- 6 years
Description of possible extension:
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.
Options
The right to additional purchases while the contract is valid.
Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement Date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Authority agrees to extend the Term in accordance with 15.2 of Schedule 2 of the Contract and/or the quantity of Goods required may increase or decrease in response to materialisation of risks (e.g. patient demand for the Authority's/NHS services) The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Goods required over the duration of the Term. - On the 2nd anniversary of the Commencement Date, any the rates and prices in the Commercial Schedule may be adjusted in line with the price adjustment for inflation mechanism (PAFI) specified in Schedule 6 of the Contract - Any other options stated in the associated tender documents
Main procurement category
Goods
CPV classifications
- 39510000 - Textile household articles
- 39518000 - Hospital linen
- 39512000 - Bed linen
- 39514100 - Towels
Contract locations
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF22 - Leicestershire CC and Rutland
Participation
Legal and financial capacity conditions of participation
Assessment of Supplier's Legal & financial capacity shall be based on the following: - Suppliers must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.11 of the ITT - Any other relevant criteria stated in the associated tender documents
Technical ability conditions of participation
The Authority has set Conditions of Participation as a proportionate means of ensuring that Suppliers have the legal and financial capacity and/or technical ability, to perform the contract. The conditions of participation are specified under Part 3 of the Supplier Information Questions and used to assess the Supplier. Suppliers must satisfy these conditions if they are to be awarded the contract. If the Supplier does not satisfy the Conditions of Participation, then the Authority will disregard and exclude any Supplier from this Procurement process.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 July 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
11 July 2025, 12:00pm
Submission address and any special instructions
The Authority is administering this tender via the Atamis e-Tendering portal: https://health-family.force.com/s/Welcome Please ensure you register on the portal sufficiently ahead of time to ensure you are able to access any eventual tender at the earliest opportunity. If you have any problems with the portal. you should contact the helpdesk on 0800 0988201 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 20 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Suppliers are required to respond to a number of Scored Questions within Annex B3 of the Supplier Response Document which are intended to explain how they will meet specific requirements. |
Quality | 55.00% |
| Price | Price scores will be calculated based upon the lowest price submitted by Suppliers. |
Price | 35.00% |
| Social Value | 9.28. When submitting a Tender Suppliers will have the opportunity to demonstrate how their organisations will support the Social Value Outcome specified under 9.26 of the Invitation to Tender (ITT)... |
Quality | 10.00% |
Other information
Payment terms
As specified within the associated tender documents
Description of risks to contract performance
Risks concerning this contract include, but may not be limited to, the following: 1) Changes to Health Technical Memorandum 2) Service Expansion or Reduction 3) Compatibility with Laundry Equipment 4) Supply Chain Disruption 5) Emergency or Surge Scenarios 6) Capacity Constraints 7) Infection Control Non-Compliance 8) Expansion of Integrated Care Board 9) Budgetary Changes Further details concerning risks may be found in the associated tender documents.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
As set out under section 4 of the Invitation to Tender (ITT) Part A.
Contracting authority
Nottingham University Hospital NHS Trust
- Public Procurement Organisation Number: PVQC-9261-WGRM
Hucknall Road
Nottingham
NG5 1PB
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - central government