Section one: Contracting authority/entity
one.1) Name and addresses
Business Services Organisation I T S
12-14 Great Victoria Street
BELFAST
BT2 7BA
Contact
Catherine Fegan
Telephone
+44 2895362561
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EPES CFU and Ophthalmic applications Support
Reference number
DAC10853
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
In June 2008, the Electronic Prescribing and Eligibility System (EPES) went live. The objective of the project was to capture prescription information from Community Pharmacies into a central EPES Database. This system was introduced to speed up pharmacy re-payments, allow for closer scrutiny of the prescribing and dispensing process, and reduce lost income through patients falsely claiming to be in receipt of a qualifying Social Security benefit.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £915,186.27
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
In June 2008, the Electronic Prescribing and Eligibility System (EPES) went live. The objective of the project was to capture prescription information from Community Pharmacies into a central EPES Database. This system was introduced to speed up pharmacy re-payments, allow for closer scrutiny of the prescribing and dispensing process, and reduce lost income through patients falsely claiming to be in receipt of a qualifying Social Security benefit.
Failure to provision the extended support places BSO at serious risk of an application failure from which we would be unable to recover from. Contractor payments of approximately £576m per annum would be defaulted on and there would also be a risk of fraud as it would be impossible to process prescriptions and estimate payments manually.
BSO ITS wish to enter into a 1 year Contract with the option to extend for a further 2 x one year extensions. This will allow BSO ITS to engage in a tender for a new product and have the option of terminating the support for the applications in line with the rollout of the new product. The breakdown of £915,186.27 is as follows:
Yr 1 £305,062.09 1 January 2023 - 31 December 2023
Yr 2 £305,062.09 1 January 2024 - 31 December 2024
Yr3 £305,062.09 (Optional Extension) 1 January 2025 - 31 December 2025
The procurement of a replacement system is likely to be begin in 2023 with a proposed implementation date of quarter four in the Financial Year of 2024. The one year optional extension from 1 January 2025 - 31 December 2025 has been included for any delays to the new system but should not be required.
This DAC is to allow support to be provided until system can be replaced. This support cannot be provided by another supplier as DXC have the exclusive rights to the software.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
In June 2008, the Electronic Prescribing and Eligibility System (EPES) went live. The objective of the project was to capture prescription information from Community Pharmacies into a central EPES Database. This system was introduced to speed up pharmacy re-payments, allow for closer scrutiny of the prescribing and dispensing process, and reduce lost income through patients falsely claiming to be in receipt of a qualifying Social Security benefit.
Failure to provision the extended support places BSO at serious risk of an application failure from which we would be unable to recover from. Contractor payments of approximately £576m per annum would be defaulted on and there would also be a risk of fraud as it would be impossible to process prescriptions and estimate payments manually.
BSO ITS wish to enter into a 1 year Contract with the option to extend for a further 2 x one year extensions. This will allow BSO ITS to engage in a tender for a new product and have the option of terminating the support for the applications in line with the rollout of the new product. The breakdown of £915,186.27 is as follows:
Yr 1 £305,062.09 1 January 2023 - 31 December 2023
Yr 2 £305,062.09 1 January 2024 - 31 December 2024
Yr3 £305,062.09 (Optional Extension) 1 January 2025 - 31 December 2025
The procurement of a replacement system is likely to be begin in 2023 with a proposed implementation date of quarter four in the Financial Year of 2024. The one year optional extension from 1 January 2025 - 31 December 2025 has been included for any delays to the new system but should not be required.
This DAC is to allow support to be provided until system can be replaced. This support cannot be provided by another supplier as DXC have the exclusive rights to the software.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
DAC10853
Title
EPES CFU and Ophthalmic applications Support
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 October 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
DXC Technology
41 Arthur Street
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
07073335
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £915,186.27
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom