Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
3 Maisies Way
Alfreton
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
07762614
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EEM0039 Digital Aerials Framework
Reference number
EEM0039
two.1.2) Main CPV code
- 50341000 - Repair and maintenance services of television equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector. Since 2010, EEM has to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.
EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Since then, our work has grown to working with over 360 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.
EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The aim is to work together to align processes and practices, share our frameworks where possible and provide the best possible service to our combined members and usership.
All current and future members and users of EEM are able to access this Framework.
EEM are conducting this tender exercise to procure a digital aerials framework. The framework will be tendered and awarded based on the following EEM wishes to procure and enter into framework agreements with multiple contractors, each of which will provide services covering all areas related to digital aerial systems and any additional relatable services, to
support members in maintaining property stock standards.
two.1.5) Estimated total value
Value excluding VAT: £27,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50341000 - Repair and maintenance services of television equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Efficiency East Midlands Ltd (EEM) are conducting this framework renewal for the provision of services related to digital aerial systems.
The scope of works is likely to include, but not limited to:
• servicing, maintenance and repair of digital aerial systems;
• reactive repairs;
• installation of new systems;
• installation and relocation of individual aerials and satellites;
• any additional elements associated with the works listed above.
This framework will be split into geographical lots covering most of England and Wales; these lots are split as follows:
• Lot 1: East Midlands
• Lot 2: National Coverage
The framework agreement will be for a period of 48 months, running from 1 February 2025 to 31 January 2029.
It is expected that a maximum of 8 contractors may be appointed onto each of the geographical lots of the framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in.
The call-off contract's to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise begun by publication of the contract notice may extend for a duration of up to 5 years beyond expiry of the 4 year term of the framework agreements.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / Weighting: 40%
Cost criterion - Name: Service and Maintainance / Weighting: 15%
Cost criterion - Name: Installation / Weighting: 12.5%
Cost criterion - Name: Materials / Weighting: 7.5%
Cost criterion - Name: Scenario - Basic Servicing and Maintainance / Weighting: 7.5%
Cost criterion - Name: Scenario - Comprehensive Servicing and Maintaiance / Weighting: 7.5%
Cost criterion - Name: Labour and Call Out / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £27,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-025580
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
18 November 2024
Local time
2:00pm
Changed to:
Date
25 November 2024
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 November 2024
Local time
2:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement.
Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework, EEM reserves the right to appoint less than the numbers stated.
The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.
EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.
The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are:
Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM;
Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and
A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.
EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023.
The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation.
1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing
2. Local Authorities, including but not limited to England and List of councils in Wales
3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales
4. All emergency services including Police Forces, fire and rescue departments and emergency medical services
5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments
6. Registered Charities with a relevant link to the core purpose and services provided by EEM
7. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
SW1A 2AS
Country
United Kingdom