Scope
Reference
05836-2024
Description
This is an Invitation to Tender (ITT) for Midland Metro Limited (MML). Midland Metro Ltd (MML) are looking to award a single supplier contract for the Provision of Winterisation Gritting and Snow Removing Services. The Supplier is required to provide a high-quality service within the scope of the Specification.
The following documents are attached to support this ITT:
• Appendix A - Specification of Requirements
• Appendix B - Commercial Workbook (Pricing Schedule)
• Appendix C - Draft Terms and Conditions (Contract)
• Appendix D - Conflict of Interest Form
• Appendix E - MML Winterisation Site Maps
• Appendix F - MML Winterisation Depot Site Map
• Appendix G - MML Policies
• ITT Part A - Invitation to Tender (ITT) Document
• ITT Part B - Conditions of Tendering
Contract Term: 3 Years plus 2 x 12-month optional extensions.
Evaluation: Technical (Quality) 55% / Commercial (Price) 45%
Submission Requirement:
Qualification Envelope: Please complete the questionnaire in the Qualification envelope and ensure any requested documents are included in your submission.
Technical Envelope: Please see the Technical Envelope for the 4 quality questions.
Commercial Workbook: Please complete Appendix B Commercial Workbook (Pricing Schedule).
Site Visit: There is a site visit of the MML Depot (Wednesbury) scheduled for 24th June 9.30am-11.30 should you wish to attend. Further details are included in the ITT Pack.
Clarification Question Deadline by Friday 4th July 2025 12-noon via e-Bravo ONLY.
ITT Submission Deadline: Thursday 17th July 2025 12-noon.
In order to access the documents and submit your bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The project reference is itt_1698.
Suppliers participating in WMCA procurements will now be expected to register on a central digital platform (CDP). The CDP is available at https://www.gov.uk/find-tender. Suppliers can submit their core supplier information and, where a procurement opportunity arises, share this information with the WMCA via the CDP. It is free to use and will mean suppliers will no longer have to re-enter this information for each public procurement but simply ensure it is up to date and subsequently shared.
Total value (estimated)
- £235,000 excluding VAT
- £282,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 21 October 2025 to 20 October 2028
- Possible extension to 20 October 2030
- 5 years
Description of possible extension:
The contract term is for three (3) years (initial term) with the option to extend for an additional two (2) one-year periods, subject to the successful Bidder continuing to deliver satisfactory performance and price for each optional year.
Main procurement category
Services
CPV classifications
- 90000000 - Sewage, refuse, cleaning and environmental services
Contract locations
- UK - United Kingdom
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 July 2025, 12:00pm
Tender submission deadline
17 July 2025, 12:00pm
Submission address and any special instructions
In order to access the documents and submit your bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The project reference is itt_1698
Tenders may be submitted electronically
Yes
Award criteria
Technical (Quality) 55% / Commercial (Price) 45%
Procedure
Procedure type
Below threshold - open competition
Special regime
Utilities
Contracting authority
West Midlands Combined Authority
- Public Procurement Organisation Number: PGMD-1353-PZVX
16 Summer Lane
Birmingham
B19 3SD
United Kingdom
Email: procurement.team@wmca.org.uk
Website: http://www.WMCA.org.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government