Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Julia Apperley
julia.apperley@derbyshire.gov.uk
Telephone
+44 1629536854
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Government
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCP099 Provision of Workwear (4 Lots)
Reference number
DN584497
two.1.2) Main CPV code
- 18100000 - Occupational clothing, special workwear and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derbyshire County Council are inviting interested parties to tender for the supply and distribution of workwear in order for the Council to establish a contract with an experienced company who can supply high performance, high quality products. The contract will be available to all departments of the Council.
The contract award will be split into 4 different lots with an award to 1 successful supplier per Lot.
The Lots are as follows:
- Lot 1: Construction and Outdoor Workwear
- Lot 2: Catering and Personal Care Uniforms
- Lot 3: Corporate Office Wear
- Lot 4: Countryside Workwear
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Provision of Workwear - Lot 1 - Construction and Outdoor Workwear
Lot No
1
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Building, maintenance and skilled construction jobs across the Council and will also service the requirements of ‘outdoor’ working.
two.2.5) Award criteria
Quality criterion - Name: Specification / Weighting: 50%
Quality criterion - Name: Sustainable Procurement / Weighting: 5%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period shall be for an initial 2 year period with an option to extend up to a further 2 x 1 years commencing on 1 May 2022 or such other date as may be agreed. The Council will take up the option of 2 x 1 year extensions subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Workwear - Lot 2 - Catering and Personal Care Uniforms
Lot No
2
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Workwear that is required could be used in Homes for Older People and Educational Establishments - Catering Sections.
two.2.5) Award criteria
Quality criterion - Name: Specification / Weighting: 50%
Quality criterion - Name: Sustainable Procurement / Weighting: 5%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period shall be for an initial 2 year period with an option to extend up to a further 2 x 1 years commencing on 1 May 2022 or such other date as may be agreed. The Council will take up the option of 2 x 1 year extensions subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Workwear - Lot 3 Corporate Office Wear
Lot No
3
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Office and Security workwear
two.2.5) Award criteria
Quality criterion - Name: Specification / Weighting: 50%
Quality criterion - Name: Sustainable Procurement / Weighting: 5%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period shall be for an initial 2 year period with an option to extend up to a further 2 x 1 years commencing on 1 May 2022 or such other date as may be agreed. The Council will take up the option of 2 x 1 year extensions subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Workwear - Lot 4 - Countryside Workwear
Lot No
4
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Countryside Workwear
two.2.5) Award criteria
Quality criterion - Name: Specification / Weighting: 50%
Quality criterion - Name: Sustainable Procurement / Weighting: 5%
Price - Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract period shall be for an initial 2 year period with an option to extend up to a further 2 x 1 years commencing on 1 May 2022 or such other date as may be agreed. The Council will take up the option of 2 x 1 year extensions subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 January 2022
Local time
11:00am
Place
County Hall, Matlock
Information about authorised persons and opening procedure
Senior Officers appointed by the Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Derbyshire County Council
County Offices
Matlock
DE4 3AG
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will operate a minimum of 10 calendar days standstill period at the point of information on the award of the contract is communicated to the relevant economic operators.
Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the regulations) such information should be requested from the addressee in section 1.1 if an appeal regarding the award of the contract has not been successfully resolved the regulations provide for aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).