Scope
Reference
T/GW054/25
Description
IT Cabling - UKAEA Culham Site. Constant office refurbishments and new installation requests involve installing new cables and removing existing obsolete cabling alongside with the existing data and power infrastructures. Any new complex builds e.g. a new building requires end-to-end involvement from a data contractor and includes not only the installation and commissioning of the LAN services, but also recommendations, advise and design. These require a specialised team that will understand potential challenges and hazards and follow health and safety, as well as building, regulations.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 20 October 2028
- Possible extension to 20 October 2030
- 5 years, 1 day
Description of possible extension:
Further two years (3+2 = 5 years)
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 72700000 - Computer network services
- 32421000 - Network cabling
- 45314320 - Installation of computer cabling
- 50700000 - Repair and maintenance services of building installations
- 51620000 - Installation services of office equipment
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Refer to stage one and stage two tender documents on EU Supply.
Technical ability conditions of participation
Refer to stage one and stage two tender documents on EU Supply.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 August 2025, 11:55pm
Submission type
Tenders
Tender submission deadline
21 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Evaluation | Quality/technical |
Quality | 70% |
| Price Evaluation | Price based on rates, overheads and three scenarios. |
Price | 30% |
Other information
Payment terms
Within 30 days of valid invoice being received by UKAEA
Description of risks to contract performance
Please refer to tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Refer to the documents published on EU Supply but this is a two-stage process comprising of stage one [Clarification Questions Deadline 19/06/2025, 12:0. Submission Deadline 01/07/2025, 12:00] which will shortlist between five to seven companies to be taken to stage two - tender stage [Clarification Questions Deadline 14/08/2025, 12:00. Submission Deadline 21/08/2025, 12:00]. Stage one will require responses to several technical questions based on current capacity and pass fail baseline questions. Stage two requires in depth responses to how the contract will be approached and a pricing exercise which will require a mandatory site visit. Any questions you have during stage one must be received via the message section via our e-tendering portal, EU supply. Further details regarding asking questions are explained in the stage one pack
Justification for not publishing a preliminary market engagement notice
Requirement is for an IT Cabling service. The service has been in place for a number of years ands this is for the renewal of the contract after the previous contract came to an end. As the exercise has been done a number of times, the market is well known to UKAEA. The requirement is also required to start as soon as possible as initially it had been planned to bring this service in house but that is no longer the case.
Contracting authority
UK Atomic Energy Authority
- Public Procurement Organisation Number: PLJV-1169-JTDD
Culham Science Centre
Oxfordshire
OX14 3DB
United Kingdom
Contact name: Guy Wells
Telephone: +44 0123546
Email: guy.wells@ukaea.uk
Website: https://www.gov.uk/government/organisations/uk-atomic-energy-authority
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government