Section one: Contracting authority
one.1) Name and addresses
Poplar Housing and Regeneration Community Association Limited
155 E India Dock Rd, 82, Golborn
London
E14 6DA
nathan@clarityprocurement.co.uk
Telephone
+44 1942725438
Country
United Kingdom
Region code
UKI - London
National registration number
United Kingdom
Internet address(es)
Main address
https://www.poplarharca.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Information-technology-services./93T5762633
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Third Line Infrastructure Support Services
Reference number
PH/TLS/2022
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender will select a supplier to provide third line infrastructure support services. In addition to day-to-day support services, the appointed supplier will be expected to provide innovation and support as Poplar HARCA transitions away from a traditional on-premise data centre service delivery model with legacy MPLS network architecture, etc. The appointed supplier should also have the ability to supply equipment and other related services as, when and if required.
The Contract shall last for an initial period of three (3), with an options to extend at Poplar HARCA’s sole discretion for a further four (4) periods of one (1) year each, giving a total potential term of up to seven (7) years.
The estimated annual contract value is £200,000 professional services and £1,000,000 equipment - total annual value £1,200,000
The Contract is expected to commence on 1st April 2023.
two.1.5) Estimated total value
Value excluding VAT: £3,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72250000 - System and support services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
This tender will select a supplier to provide third line infrastructure support services. In addition to day-to-day support services, the appointed supplier will be expected to provide innovation and support as Poplar HARCA transitions away from a traditional on-premise data centre service delivery model with legacy MPLS network architecture, etc. The appointed supplier should also have the ability to supply equipment and other related services as, when and if required.
The Contract shall last for an initial period of three (3), with an options to extend at Poplar HARCA’s sole discretion for a further four (4) periods of one (1) year each, giving a total potential term of up to seven (7) years.
The estimated annual contract value is £200,000 professional services and £1,000,000 equipment - total annual value £1,200,000
The Contract is expected to commence on 1st April 2023.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to take up of extension renewals, seven(7) years from contract award
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The top 5 scoring Applicants (out of those who pass all the pass/fail questions) will be invited to participate in the ITT stage
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall last for an initial period of three (3), with an options to extend at Poplar HARCA’s sole discretion for a further four (4) periods of one (1) year each, giving a total potential term of up to seven (7) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/93T5762633
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
As stated in the procurement documents
Minimum level(s) of standards possibly required
As stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2022
Local time
4:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to take up of extension renewals, seven(7) years from contract award
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender is being administered on behalf of Poplar HARCA by Clarity Procurement Solutions Limited.
Potential Applicants wishing participate in this tender opportunity are requested to:
Download and read the draft Invitation to Tender Document and supporting appendices to familiarise yourselves with Poplar HARCA's requirements
Download and read the Selection Questionnaire Instructions Document
Download and complete the Selection Questionnaire Document
Submit a completed Selection Questionnaire Document in accordance with the Selection Questionnaire Instructions, noting the deadline submission of 16:00 hours on 28/11/2022.
Potential Applicants must not complete or submit the Draft Invitation to Tender Document at this stage
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Information-technology-services./93T5762633
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/93T5762633
GO Reference: GO-20221028-PRO-21286986
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
Country
United Kingdom