Section one: Contracting authority
one.1) Name and addresses
Folkestone and Hythe District Council
Civic Centre
Folkestone
CT20 2QY
Contact
Ms Mhairi Richards
mhairi.richards@folkestone-hythe.gov.uk
Telephone
+44 1303853401
Country
United Kingdom
Region code
UKJ44 - East Kent
Internet address(es)
Main address
https://www.folkestone-hythe.gov.uk
Buyer's address
https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=c9c42307-356c-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=c9c42307-356c-ee11-8124-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services for Civic Centre, Folkestone 2024-25
Reference number
DN694924
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Folkestone & Hythe District Council (“the Council”) wishes to select and appoint a suitable supplier for cleaning services to F&HDC’s offices and invites organisations to submit a tender to meet the Council’s requirements.
The contract is anticipated to start 1 April 2024 and continue for a period of 18 months (with the option to extend for a further period (or periods) of up to 24 months).
two.1.5) Estimated total value
Value excluding VAT: £175,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
two.2.4) Description of the procurement
Folkestone & Hythe District Council (“the Council”) wishes to select and appoint a suitable supplier for cleaning services to F&HDC’s offices including window cleaning and invites organisations to submit a tender to meet the Council’s requirements.
The contract is anticipated to start 1 April 2024 and continue for a period of 18 months (with the option to extend for a further period (or periods) of up to 24 months).
two.2.5) Award criteria
Quality criterion - Name: Contract Inception & Implementation / Weighting: 13
Quality criterion - Name: Performance Management / Weighting: 13
Quality criterion - Name: Staff Management / Weighting: 13
Quality criterion - Name: Carbon Reduction / Weighting: 5.5
Quality criterion - Name: Social Value / Weighting: 5.5
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial period of 18 months with the option to extend for a further period (or periods) of up to 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 November 2023
Local time
1:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Folkestone and Hythe District Council
Civic Centre, Castle Hill Avenue
Folkestone
CT20 2QY
procurement@folkestone-hythe.gov.uk
Country
United Kingdom