Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Mrs Natalie Morton
Telephone
+44 1912086396
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1589-43) Printing and Delivery of Undergraduate Guide 2023
Reference number
DN578569
two.1.2) Main CPV code
- 79340000 - Advertising and marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
Newcastle University is looking to appoint a sole supplier who will be directly responsible for printing and delivering the University’s Undergraduate Guide (UGG) 2023 Entry.
The University reserves the right to amend details of print quantity, page size or number of pages in response to changes in design specification during the production process and in response to unforeseen circumstances.
By agreeing to this specification you confirm that you have the capacity and capability to print and deliver Newcastle University’s Undergraduate Guide 2023 Entry, within the specified schedule, based on the specified details below.
Print specification
• Quantity: Please quote for production of:
- 30,000 copies;
- 35,000 copies;
- 40,000 copies
• Finished size: 230mm x 210mm
• Extent: 4-page cover + 48-page inset
• Cover: Revive 100% Recycled White Offset 250gsm, printed 4 process colours both sides, bleeding off all edges
• Inset: Revive 100% Recycled White Offset 140gsm, printed 4 process colours throughout
• Finishing: folded, gathered and perfect bound, covers glued and drawn on, cut flush
• Packaging: in boxes, not bulk packed on pallets. The maximum weight of a box of Guides should be 10.5 kilos. Confirmation of numbers per box as early as possible in process.
• Delivery: first copies available by 18 February 2022
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Newcastle University is looking to appoint a sole supplier who will be directly responsible for printing and delivering the University’s Undergraduate Guide (UGG) 2023 Entry.
The University reserves the right to amend details of print quantity, page size or number of pages in response to changes in design specification during the production process and in response to unforeseen circumstances.
By agreeing to this specification you confirm that you have the capacity and capability to print and deliver Newcastle University’s Undergraduate Guide 2023 Entry, within the specified schedule, based on the specified details below.
Print specification
• Quantity: Please quote for production of:
- 30,000 copies;
- 35,000 copies;
- 40,000 copies
• Finished size: 230mm x 210mm
• Extent: 4-page cover + 48-page inset
• Cover: Revive 100% Recycled White Offset 250gsm, printed 4 process colours both sides, bleeding off all edges
• Inset: Revive 100% Recycled White Offset 140gsm, printed 4 process colours throughout
• Finishing: folded, gathered and perfect bound, covers glued and drawn on, cut flush
• Packaging: in boxes, not bulk packed on pallets. The maximum weight of a box of Guides should be 10.5 kilos. Confirmation of numbers per box as early as possible in process.
• Delivery: first copies available by 18 February 2022
two.2.5) Award criteria
Quality criterion - Name: Ability to meet programme timeline / Weighting: Pass/Fail
Quality criterion - Name: Proof of capacity and capability to produce this publication / Weighting: 30
Quality criterion - Name: Three pdf examples of similar printed items / Weighting: 30
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 129-318079
Section five. Award of contract
Contract No
NU1589-43
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sterling
Sterling House
Northamptonshire
NN15 6XU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £18,257
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Tyne and Wear
NE1 7RU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Newcastle University
Tyne and Wear
NE1 7RU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.
six.4.4) Service from which information about the review procedure may be obtained
Newcastle Univeristy
Tyne and Wear
NE1 7RU
Country
United Kingdom