- Scope of the procurement
- Lot 1. Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
- Lot 2. Reactive Treatments on Footway Network during periods of icing & snow
- Lot 3. Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations
Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Council
Council Headquarters
Newtown St Boswells
TD6 0SA
procurement@scotborders.gov.uk
Telephone
+44 1835824000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Winter Maintenance Framework Agreement (Footways & Miscellaneous).
Reference number
SBC/CPS/2055
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
This is an award notice for the purpose of establishing a Framework Agreement to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity.
The Framework will be split into 3 Lots covering the following requirements:
Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network.
Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.1) Title
Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
Lot No
1
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Award of framework agreement for supplement of the Council’s in-house resources, the Contractors will be required to respond to the need for planned winter treatments to the Council’s priority footway network. They will be rota’d along with other contractors/Council winter operatives for any given week(s) throughout the winter period. Contractors within Lot 1 will be provided with a designated route. There will be a squad (2 operatives) identified for each of the 21 routes for a seven day week. There will be similar teams working from the six Roads Depots across the Region. One driver per squad within this Lot is required to hold a Class C1+E licence.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet requirements / Weighting: 30
Quality criterion - Name: Service Back Up / Weighting: 25
Quality criterion - Name: Contract Implementation/Exit / Weighting: 15
Quality criterion - Name: Response Times / Weighting: 25
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
two.2) Description
two.2.1) Title
Reactive Treatments on Footway Network during periods of icing & snow
Lot No
2
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Award of Framework Agreement. Contractors within Lot 2 will be requested to carry out winter maintenance treatment to any part of the Council’s footway network. The Contractor may not receive any instruction until the completion of the primary footway network that morning however, there will be occasions where the request is made in advance i.e. the day before.
Drivers are required to hold a Class C1+ E licence to enable them to tow the appropriate trailer complete with footpath tractor, gritter & scraper when appropriate. The towing vehicle is also required to have the capability of carrying up to 1 tonne of salt while towing the loaded trailer.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet requirements / Weighting: 30
Quality criterion - Name: Service Back Up / Weighting: 25
Quality criterion - Name: Contract Implementation/Exit / Weighting: 15
Quality criterion - Name: Response Times / Weighting: 25
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
two.2) Description
two.2.1) Title
Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations
Lot No
3
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Award of Framework Agreement. Contractors within Lot 3 will generally be available for ‘calling out’ at short notice to assist with miscellaneous winter related activities from a particular specified Roads Depot or within a specific area.
When called out to provide a service under this Lot a minimum charge equivalent to four hours of working time will apply.
Contractors must ensure that all drivers/operators hold the appropriate licence.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet requirements / Weighting: 30
Quality criterion - Name: Service Back Up / Weighting: 25
Quality criterion - Name: Contract Implementation/Exit / Weighting: 15
Quality criterion - Name: Response Times / Weighting: 25
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017439
Section five. Award of contract
Lot No
1
Title
Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Swans minicoach hire
3 springwell brae, broughton
biggar
ml12 6fe
Telephone
+44 1899830251
Country
United Kingdom
NUTS code
- UKM9 - Southern Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Borders Machinery Ring Ltd
Leader House, Mill Road
Earlston
TD4 6DG
Telephone
+44 1896758091
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Irvine Plant Ltd
Whitebridge park, Kingsmeadows Road
Peebles
EH45 9DH
Telephone
+44 7714101440
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ST BOSWELLS MOWERS
UNIT 1, CHARLESFIELD IND EST
ST BOSWELLS
TD6 0HH
Telephone
+44 1835824555
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Lot No
2
Title
Reactive Treatments on Footway Network during periods of icing & snow
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Irvine Plant Ltd
Whitebridge park, Kingsmeadows Road
Peebles
EH45 9DH
Telephone
+44 7714101440
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Swans minicoach hire
3 springwell brae, broughton
biggar
ml12 6fe
Telephone
+44 1899830251
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ST BOSWELLS MOWERS
UNIT 1, CHARLESFIELD IND EST
ST BOSWELLS
TD6 0HH
Telephone
+44 1835824555
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Borders Machinery Ring Ltd
Leader House, Mill Road
Earlston
TD4 6DG
Telephone
+44 1896758091
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Lot No
3
Title
Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ST BOSWELLS MOWERS
UNIT 1, CHARLESFIELD IND EST
ST BOSWELLS
TD6 0HH
Telephone
+44 1835824555
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Borders Machinery Ring Ltd
Leader House, Mill Road
Earlston
TD4 6DG
Telephone
+44 1896758091
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Irvine Plant Ltd
Whitebridge park, Kingsmeadows Road
Peebles
EH45 9DH
Telephone
+44 7714101440
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Swans minicoach hire
3 springwell brae, broughton
biggar
ml12 6fe
Telephone
+44 1899830251
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section six. Complementary information
six.3) Additional information
(SC Ref:675565)
six.4) Procedures for review
six.4.1) Review body
Jedburgh Sherriff Court and Justice of the Peace Court
Castlegate
Jedburgh
TD8 6AR
Telephone
+44 1835863231
Country
United Kingdom