Section one: Contracting authority
one.1) Name and addresses
De Montfort University
The Gateway, Leicester, LE1 9BH
Leicester
LE1 9BH
Contact
Paul Whitehall, Category Manager ICT
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/demontfort/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/demontfort/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Replacement Virtual Learning Environment (VLE) Solution
Reference number
1669/21
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
De Montfort University requires the Provision of a Replacement Virtual Learning Environment (VLE) Solution to the whole University and is seen as a critical system for the future ongoing learning and development of both staff and students. The University currently has a contract in place for the provision of an on premise solution until 31st December 2023 latest, for which there is no further ability to extend in its’ current form. Supply and implementation of a new VLE Solution is therefore required and which will have to take place by no later than 31st May 2023, to ensure the University is fully prepared for academic delivery in September 2023. The ITT and any future Contract includes for supply, implementation, ongoing support and future innovation. Full details of Scope, Strategic Objectives and Overview, Specification, Terms applicable and all other provisions related to this procurement and any future awarded Contract, are contained within the University's Invitation to Tender.
two.1.5) Estimated total value
Value excluding VAT: £2,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
De Montfort University, Leicester, LE1 9BH.
two.2.4) Description of the procurement
De Montfort University requires the Provision of a Replacement Virtual Learning Environment (VLE) Solution to the whole University for both students and staff and is seen as a critical system for the future ongoing learning and development of both staff and students, alongside other University strategies such as Education 2030. The University currently has a contract in place for the provision of an on premise solution until 31st December 2023 latest, for which there is no further ability to extend in its’ current form. Supply and implementation of a new VLE Solution is therefore required and which will have to take place by no later than 31st May 2023, to ensure the University is fully prepared for academic delivery for the start of the 2023/24 academic year in September 2023. The Invitation to Tender documentation and any future Contract will include for supply of a new Solution and all associated implementation including training, ongoing support and maintenance, and allow for future development and innovation. It is highlighted to Tenderers that Technical Requirements, Pedagogic and Business Requirements and Pricing all feature particularly high within our Award Criteria, but our full criteria also include a number of other key aspects and deliverables for the University . An award of Contract will be made to the Most Economically Advantageous Tender and the evaluation process will include presentations, demonstrations and product trials. Full details surrounding the Scope, associated Strategic Objectives and Overview, Specification, Terms applicable and all other provisions related to this procurement and any future awarded Contract arising from this procurement, including all Tenderer instructions, are contained within the University's Invitation to Tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
27 May 2022
End date
26 May 2027
This contract is subject to renewal
Yes
Description of renewals
The Initial Term subject to being renewed on an options basis for a number of further potential terms as outlined further at ll.2.11 below.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The University at its' sole discretion and subject to satisfactory performance of the appointed Supplier reserves the right to also extend this Contract for the following further option years beyond the Initial Term of 5 years, of plus 3 years, 3 years, 2 years and 2 years, making for a total potential Contract duration of 15 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to the Invitation to Tender documentation, Tender Reference 1669/21.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
De Montfort University
The Gateway, Leicester, LE1 9BH
Leicester
LE1 9BH
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
De Montfort University
The Gateway, Leicester, LE1 9BH
Leicester
LE1 9BH
Country
United Kingdom