- 1. Dorset Council
- 2. Care Dorset c/o Dorset Council
- 3. Wessex Multi Academy Trust, Thomas Hadye School
- 4. HAMWIC Education Trust, Lytchett Matravers Primary School
- 5. Heath Academy Trust, St James' CE First School
- 6. Diocese of Salisbury Academy Trust, St James' CE VC First School
- 7. Heath Academy Trust, St Mary's CE VC First School
- 8. Heath Academy Trust, Three Legged Cross First School
- 9. Diocese of Salisbury Academy Trust, Wimborne St Giles CE First School
Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Mr Greg Jackson
gregory.jackson@dorsetcouncil.gov.uk
Telephone
+44 1305225093
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.1) Name and addresses
Care Dorset c/o Dorset Council
Dorchester
Caredorset@dorsetcouncil.gov.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk/-/about-care-dorset
one.1) Name and addresses
Wessex Multi Academy Trust, Thomas Hadye School
Queen's Avenue
Dorchester
DT1 2ET
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.thomas-hardye.net/
one.1) Name and addresses
HAMWIC Education Trust, Lytchett Matravers Primary School
Wareham Road Lytchett Matravers
Poole
BH16 6DY
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
Heath Academy Trust, St James' CE First School
Park Lane
Alderholt
SP6 3AJ
office@alderholt.dorset.sch.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
Diocese of Salisbury Academy Trust, St James' CE VC First School
Gaunts Common
Wimborne
BH21 4JN
office@gauntscommon.dorset.sch.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
http://https://www.stjames.dsat.org.uk/
one.1) Name and addresses
Heath Academy Trust, St Mary's CE VC First School
Station Road
West Moors
BH22 0JF
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
Heath Academy Trust, Three Legged Cross First School
Church Road Three Legged Cross
Wimborne
BH21 6RF
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
one.1) Name and addresses
Diocese of Salisbury Academy Trust, Wimborne St Giles CE First School
Wimborne St Giles
Wimborne
BH21 5LX
office@wimbornestgiles.dorset.sch.uk
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
www.wimbornestgiles.dorset.sch.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Services
Reference number
DN632815
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to work collaboratively with suitable and competent contractors to deliver a combined building and window cleaning service provision to Dorset Council, and Schools/Academies, which is fit for purpose, flexible and cost efficient. The cleaning of public toilets, offices, libraries, day centres and youth centres will also be included within these arrangements.
The intention is that the prime activity will be building cleaning services and the contractor(s) will also provide a window cleaning offer, either provided by the contractor themselves or through a sub-contracting arrangement.
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
West Dorset
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
The Council is seeking to work collaboratively with suitable and competent contractors to deliver a combined building and window cleaning service provision to Dorset Council, and Schools/Academies, which is fit for purpose, flexible and cost efficient. The cleaning of public toilets, offices, libraries, day centres and youth centres will also be included within these arrangements.
The intention is that the prime activity will be building cleaning services and the contractor(s) will also provide a window cleaning offer, either provided by the contractor themselves or through a sub-contracting arrangement.
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contracting bodies as listed in the Find a Tender Notice and bills of quantity.
The full list of schools in the Dorset Council area are listed here in the Family Information Directory: https://familyinformationdirectory.dorsetcouncil.gov.uk/kb5/dorset/fsd/results.page?familychannel=301&sortfield=title&sorttype=field&term
Care Dorset was established on 3rd September 2022, for more details please see:
https://www.dorsetcouncil.gov.uk/-/about-care-dorset
two.2) Description
two.2.1) Title
Mid Dorset
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
The Council is seeking to work collaboratively with suitable and competent contractors to deliver a combined building and window cleaning service provision to Dorset Council, and Schools/Academies, which is fit for purpose, flexible and cost efficient. The cleaning of public toilets, offices, libraries, day centres and youth centres will also be included within these arrangements.
The intention is that the prime activity will be building cleaning services and the contractor(s) will also provide a window cleaning offer, either provided by the contractor themselves or through a sub-contracting arrangement.
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contracting bodies as listed in the Find a Tender Notice and bills of quantity.
The full list of schools in the Dorset Council area are listed here in the Family Information Directory: https://familyinformationdirectory.dorsetcouncil.gov.uk/kb5/dorset/fsd/results.page?familychannel=301&sortfield=title&sorttype=field&term
Care Dorset was established on 3rd September 2022, for more details please see:
https://www.dorsetcouncil.gov.uk/-/about-care-dorset
two.2) Description
two.2.1) Title
East Dorset
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
The Council is seeking to work collaboratively with suitable and competent contractors to deliver a combined building and window cleaning service provision to Dorset Council, and Schools/Academies, which is fit for purpose, flexible and cost efficient. The cleaning of public toilets, offices, libraries, day centres and youth centres will also be included within these arrangements.
The intention is that the prime activity will be building cleaning services and the contractor(s) will also provide a window cleaning offer, either provided by the contractor themselves or through a sub-contracting arrangement.
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The contract(s) is due to be awarded in January 2023 for a contract commencement date of 1st April 2023. The contract will be for an initial 4-year period from 1st April 2023 to 31st March 2027 with provision to extend, subject to satisfactory and continually improved performance, for a further 2 years, 1st April 2027 to 31st March 2029, in yearly increments. The potential total contract period could therefore be up to a maximum of 6 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contracting bodies as listed in the Find a Tender Notice and bills of quantity.
The full list of schools in the Dorset Council area are listed here in the Family Information Directory: https://familyinformationdirectory.dorsetcouncil.gov.uk/kb5/dorset/fsd/results.page?familychannel=301&sortfield=title&sorttype=field&term
Care Dorset was established on 3rd September 2022, for more details please see:
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 November 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 October 2022
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset Council, Monitoring Officer
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom