Scope
Reference
DN777250
Description
INTRODUCTION
Rushmoor Borough Council ('the council') is inviting tenders from suitably qualified suppliers for the remediation of the ground within the boundary of the former Farnborough Leisure Centre (FLC). This follows the demolition of the 2 main leisure centre buildings in 2022. Remediation to the ground is now required to prepare the site for redevelopment.
OUTLINE SCOPE
The demolition works are anticipated to include:
• Break out remaining deep foundations
• Remove remaining pile foundations to a depth of 5m
• Remove asbestos contaminated ground and AIB/asbestos cement debris
• Break out concrete slab to remove asbestos contaminated slab and ground below
• Certify clearance of each area on completion.
FORM OF CONTRACT
The council will let the contract using the JCT Minor Works Building Contract 2024 Edition in accordance with the Articles, Recitals, Particulars, etc. set out within the Preliminaries & General Conditions document accessible via the council's e-sender system ProContract.
KEY DATES & ESTIMATED VALUE
The council is targeting award of contract by 28th July 2025 with works to commence on site from 8th September and to be completed by no later than 5th December.
The works value is estimated at approximately between £350,000 to £425,000 excluding VAT. The council reserves the right to set aside any tenders received which exceed £500,000.
PROCUREMENT PROCESS & PROGRAMME
In respect of application of the Procurement Act 2023 and Procurement Regulations 2024 the council considers that the object of the contract is concerned with 'works' and due to the value falling below the current statutory threshold of £5,372,609 (inc. VAT) for works, the procurement is 'below threshold'.
Subsequently, the council's position is that the procurement process is not classed as a 'covered procurement' and the contract is not classed as a 'public contract' under the Procurement Act 2023.
As the contract is classed as a works contract and has an estimated value which exceeds £213,477 (inc. VAT) the council has included for 'conditions of participation', as permitted under Part 6 of the Procurement Act 2023 which require tenderers to meet defined legal & financial standing and technical ability requirements pertaining previous experience.
To achieve this the council has reviewed and amended the Procurement Specific Questionnaire (PSQ) developed by the Government Commercial Function for use on below threshold procurement processes. This amended PSQ - Below Threshold Works document is accessible via the council's e-sender system ProContract.
In order to complete and return the PSQ - Below Threshold Works document, the Council requires interested suppliers to register their details on the Central Digital Platform and upload and/or check that their core Supplier information on the Central Digital Platform is all up to date and accurate.
Whilst the procurement is not a 'covered procurement', the council is undertaking the procurement process in general accordance with the 'open procedure', however this does not imply that the council is bound by any legal requirements of the Procurement Act 2023 and Procurement Regulations 2024 which only apply to 'covered procurements' and 'public contracts'.
The procurement timetable is set out below and, while the council does not intend to depart from it, it reserves the right to do so at any time. Any changes to the procurement programme will be communicated via the council's e-sender system ProContract in the first instance.
• Contract notice published on FTS - 4th June 2025
• Procurement documents available on ProContract - 4th June 2025
• Compulsory Site Visit - 17th June 2025 11:00
• Deadline for requests for clarification - 27th June 2025 17:00
• Tender return deadline - 7th July 2025 12:00
• Issue Award Decision - 28th July 2025
• Contract Execution & Mobilisation - August 2025
• Works Commencement (from) - 8th September 2025
• Works Completion (by) - 5th December 2025
COMPULSORY SITE VISIT
A site visit will be held on Tuesday 17th June 11:00 at which interested suppliers will be taken on guided tour of the site by the council's Senior Building & Projects Manager - Graham King.
Attendance at the site visit is a compulsory requirement of tendering and the council will reserve the right to set aside any tenders received from suppliers who cannot evidence attendance.
Participating suppliers should report to the access gates at the site between 10:30 - 10:45 and ask for Graham King. The tour will start promptly at 11:00 and is expected to last for 1 hour.
The address for the site is: Westmead, Farnborough, Hampshire, GU14 7LD.
Suppliers must confirm full names and positions of attendees via the Council's e-sender system ProContract using the 'Messages & Clarifications' function by no later than Monday 16th June 17:00.
Total value (estimated)
- £425,000 excluding VAT
- £510,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 5 December 2025
- 2 months, 28 days
Main procurement category
Works
CPV classifications
- 45111100 - Demolition work
- 45111200 - Site preparation and clearance work
- 45111211 - Blasting work
- 45111213 - Site-clearance work
- 45111250 - Ground investigation work
- 45112340 - Soil-decontamination work
- 45262660 - Asbestos-removal work
Contract locations
- UKJ37 - North Hampshire
Participation
Conditions of participation
As the contract is classed as a works contract and has an estimated value which exceeds £213,477 (inc. VAT) the council has included for 'conditions of participation' which require tenderers to meet defined legal & financial standing and technical ability requirements pertaining previous experience, as permitted under Part 6 of the Procurement Act 2023.
To achieve this the council has reviewed and amended the Procurement Specific Questionnaire (PSQ) developed by the Government Commercial Function for use on below threshold procurement processes. This amended PSQ - Below Threshold Works document is accessible via the council's e-sender system ProContract.
In order to complete and return the PSQ - Below Threshold Works document, the Council requires interested suppliers to register their details on the Central Digital Platform and upload and/or check that their core Supplier information on the Central Digital Platform is all up to date and accurate.
The Conditions of Participation which will apply to this procurement are set out below:
PART 1 - SUPPLIER INFORMATION
Section 1 - Supplier information Pass/fail
Bidders must provide all information and submit Central Digital Platform (CDP) share code.
PART 2 - ADDITIONAL EXCLUSIONS INFORMATION
2A - associated persons Pass/fail
Bidders must provide all information and submit any associated persons CDP share code.
2B - list of intended subcontractors Pass/fail
Bidders must provide all information of any intended subcontractors and submit their CDP share code if they are being relied on to meet conditions of participation.
PART 3 - CONDITIONS OF PARTICIPATION
PART 3A - STANDARD QUESTIONS
FINANCIAL CAPACITY
Financial capacity (from core supplier submission) Pass / Fail
Business Risk Assessment
Business risk score calculated using Credit Safe financial ratios of 30 or above
if below / score unavailable, satisfactory review of financial information against profit/loss, liquidity, acid test, etc.
or
provision of a guarantee from a parent company or other legally bound guarantor with a business risk score of 30 or above.
Turnover Assessment
Recorded turnover within latest set of accounts of at least approx. £800,000
or
provision of a guarantee from a parent company or other legally bound guarantor with a recorded turnover of at least £800,000 within latest set of accounts.
Insurance Pass/fail
• Public Liability Insurance - £10M each and every claim
• Employees Liability Insurance - £5M each and every claim
TECHNICAL ABILITY
Relevant experience and contract examples Pass/Fail
Suppliers are required to provide details of 2-3 contract case studies from works that have been undertaken within the past 5 years which are relevant to the Council's requirements. The following requirements must be demonstrated across the combined portfolio of case studies in order to pass:
• At least 2 case studies must relate to works packages completed by the supplier with a value of between £250k - £1M
• At least 2 case studies must relate to works where the supplier has acted as the Principal Contractor
• At least 2 case studies must cover works which include for below ground demolition of concrete sub-structures
• At least 2 case studies must include for asbestos removal
• At least 2 case studies must relate to works undertaken within or adjacent to busy urban environments
In addition, for each case study, suppliers are required to provide a named point of contact in the organisation and accompanying email address. The named point of contact should be able to provide written evidence to confirm the accuracy of the information provided
Health and Safety Pass / Fail
• SSIP Approved Contractor (Any member scheme)
• *HSE Enforcement / Remedial Orders
• **Prosecution & Enforcement
• ***HSE FFI Charges
* The Council will not select suppliers that have been in receipt of enforcement/remedial action orders unless the supplier can demonstrate to the council's satisfaction that appropriate remedial action has been taken to prevent future occurrences or breaches.
**The serving of enforcement notices and any prosecutions will not result in an automatic fail. The severity of each individual case and the robustness of the measures implemented to help ensure against re-occurrence will be assessed by professionals employed by the Council who may seek further information before making a final pass/fail decision.
*** The nature of the FFI and the robustness of the post incident action taken will be assessed on the basis of reasonableness. Any concerns will be relayed to a Health & Safety professional employed by the Council who may seek further information before making a final pass/fail decision.
Accreditations Pass/Fail
• National Federation of Demolition Contractors (NFDC) accreditation or equivalent
CONFIRMATIONS Pass/fail
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 June 2025, 5:00pm
Tender submission deadline
7 July 2025, 12:00pm
Submission address and any special instructions
Tender submissions and requests for clarification must be submitted electronically via the Council's e-sender system ProContract which can be accessed via the following weblink:
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Lump Sum Price inclusive of OH/P | Price | 55% |
| Technical Method Statements | Quality | 15% |
| Risk, Health and Safety Management | Quality | 10% |
| Programme | Quality | 5% |
| Key Personnel Resource and Works Management | Quality | 5% |
| Delivery Resource Plan | Quality | 5% |
| OH/P % for Variations | Price | 5% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/register
The associated tender documentation can be accessed via the Council's e-sender system ProContract which can be accessed free of charge via the above weblink.
Technical specifications to be met
https://sebp.due-north.com/
The technical specification and supporting appendices can be accessed via the Council's e-sender system ProContract which can be accessed free of charge via the above weblink.
Contracting authority
Rushmoor Borough Council
- Public Procurement Organisation Number: PYHV-5798-RWLT
Farnborough Road
Farnborough
GU14 7JU
United Kingdom
Email: procurement5@rushmoor.gov.uk
Website: https://www.rushmoor.gov.uk/
Region: UKJ37 - North Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Portsmouth City Council
Summary of their role in this procurement: Procurement support services.
- Public Procurement Organisation Number: PCNL-5714-PRZV
Civic Offices, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Email: procurement@portsmouthcc.gov.uk
Website: https://www.portsmouth.gov.uk/
Region: UKJ31 - Portsmouth