Tender

Graduation Services

  • University of Huddersfield

F02: Contract notice

Notice identifier: 2022/S 000-030267

Procurement identifier (OCID): ocds-h6vhtk-037c85

Published 26 October 2022, 7:05pm



Section one: Contracting authority

one.1) Name and addresses

University of Huddersfield

Queensgate

Huddersfield

HD1 3DH

Contact

Claire Gunton

Email

c.gunton@hud.ac.uk

Telephone

+44 1484422288

Country

United Kingdom

Region code

UKE44 - Calderdale and Kirklees

Internet address(es)

Main address

www.hud.ac.uk

Buyer's address

www.hud.ac.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./XR2V95KACD

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./QVG9VWSV9A

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./QVG9VWSV9A

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Graduation Services

Reference number

HUD-MAR-018

two.1.2) Main CPV code

  • 79952000 - Event services

two.1.3) Type of contract

Services

two.1.4) Short description

The University is seeking to appoint suitably qualified suppliers to deliver the following services:

Lot 1: Graduation Gowning

Lot 2: Graduation Photography

Lot 3: One Stop Shop (to cover Gowning and Photography)

Lot 4: Graduation Ceremony Filming

two.1.5) Estimated total value

Value excluding VAT: £1,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

two.2) Description

two.2.1) Title

Graduation Gowning

Lot No

1

two.2.2) Additional CPV code(s)

  • 18400000 - Special clothing and accessories

two.2.3) Place of performance

NUTS codes
  • UKE44 - Calderdale and Kirklees
Main site or place of performance

Calderdale and Kirklees

two.2.4) Description of the procurement

To provide an effective robing service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Graduation Photography & Associated Services

Lot No

2

two.2.2) Additional CPV code(s)

  • 79961000 - Photographic services

two.2.3) Place of performance

NUTS codes
  • UKE44 - Calderdale and Kirklees
Main site or place of performance

Calderdale and Kirklees

two.2.4) Description of the procurement

To provide an effective photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

One Stop Shop (to cover Gowning and Photography)

Lot No

3

two.2.2) Additional CPV code(s)

  • 79961000 - Photographic services

two.2.3) Place of performance

NUTS codes
  • UKE44 - Calderdale and Kirklees
Main site or place of performance

Calderdale and Kirklees

two.2.4) Description of the procurement

To provide an effective gowning AND photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Graduation Ceremony Filming

Lot No

4

two.2.2) Additional CPV code(s)

  • 79960000 - Photographic and ancillary services

two.2.3) Place of performance

NUTS codes
  • UKE44 - Calderdale and Kirklees
Main site or place of performance

Calderdale and Kirklees

two.2.4) Description of the procurement

To provide an effective filming service at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

28 November 2022

Local time

10:00am

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

28 November 2022

Local time

11:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./XR2V95KACD

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/XR2V95KACD

GO Reference: GO-20221026-PRO-21262527

six.4) Procedures for review

six.4.1) Review body

University of Huddersfield

Queensgate

Huddersfield

HD1 3DH

Email

procurement@hud.ac.uk

Country

United Kingdom

Internet address

www.hud.ac.uk