Scope
Reference
ID 5827421
Description
The Corporate Communications team (CC) within the Department for Communities (DfC) wishes to appoint a Supplier for the provision of print services for all corporate publications and marketing/communications materials in line with the Department's brand guidelines. The specific requirements will be outlined within the Specification Schedule.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 August 2025 to 3 August 2028
- Possible extension to 3 August 2029
- 4 years
Description of possible extension:
One option to extend for a period of anything up to 1 Year.
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
Contract locations
- UKN - Northern Ireland
Participation
Technical ability conditions of participation
As per Instructions to Tenderer document
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 June 2025, 3:00pm
Tender submission deadline
8 July 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| AC1 - Key Account Manager | As per Tender Documentation. |
Quality | 20% |
| AC2 - Proposed Methodology | As per Tender Documentation. |
Quality | 20% |
| AC4 - Total Contract Price (Standardised Jobs - Annex A of Pricing Schedule) | As per Tender Documentation. |
Cost | 20% |
| AC5 - Total Contract Price (Sample Bespoke Jobs - Annex B of Pricing Schedule) | As per Tender Documentation. |
Cost | 20% |
| AC3 - Contract Management | As per Tender Documentation. |
Quality | 10% |
| AC6 - Total Contract Price (Delivery to Jobs Benefit Office Network - Annex C of Pricing Schedule) | As per Tender Documentation. |
Cost | 10% |
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department for Communities
- Public Procurement Organisation Number: PXMQ-4585-LJVM
Causeway Exchange, 1-7 Bedford Street
Belfast
BT2 7EG
United Kingdom
Email: SSDAdmin.CPD@finance-ni.gov.uk
Website: https://www.communities-ni.gov.uk/
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast