Scope
Reference
ID 5827064
Description
The Northern Ireland Civil Service's Executive Information Service's Government Advertising Unit (GAU) wishes to establish an Advertising Framework Agreement for Classified Advertising which will provide classified advertising on behalf of the Northern Ireland Public Sector.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 September 2025 to 22 September 2029
- 4 years
Main procurement category
Services
CPV classifications
- 79341000 - Advertising services
- 79341200 - Advertising management services
- 79341400 - Advertising campaign services
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Buyer will initiate contact with the Supplier to advise that work is required.
Contact to include in the subject bar of the e-mail:
• Authority GovAd Reference number
• Title of advert
In the body of the e-mail to be included:
• Complete Placement Request form
• Word version of advert text
• What we are requesting (e.g. - Please forward proof and costs)
The Supplier is then to return to a proof of the advert in PDF format with the costs for each publication attached.
For Buyers other than GAU, the above process will largely remain the same however, they must clearly communicate to the Supplier their Security Clearance process as well as the invoicing process to ensure that prompt payment for the services is possible.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
A list of the participating bodies can be found in Annex A of the Specification.
Participation
Technical ability conditions of participation
Company Experience and Fair Work Practices. Full details of these conditions can be found within the Instructions to Tender document.
Submission
Enquiry deadline
30 June 2025, 3:00pm
Tender submission deadline
7 July 2025, 3:00pm
Submission address and any special instructions
The procurement documents are available for unrestricted and full direct access, free of charge, at: (URL) https://etendersni.gov.uk/epps
This is also the submission address.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 4 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| AC5 Total Costs for Public Notices | Price | 20% | |
| AC7 Total Costs for Recruitment Ads | Price | 15% | |
| AC1 Methodology | Suppliers must detail how they will provide the service as outlined in the specification. The response must include how they will deal with the following: • the handling of the approval process; •... |
Quality | 13.50% |
| AC2 Social Value | As detailed in Annex E of 'Schedule 2 Specification', the Supplier must provide social value to a minimum value of 40 social value points for every £1 million (and pro-rata) of the invoiced... |
Quality | 10.35% |
| AC6 Total Costs for Run of Paper | Price | 10% | |
| AC3 Internal Systems | Suppliers must provide details of the internal systems that will be in place to deliver the requirement including records management, workflow management, cost control and reporting. |
Quality | 7.65% |
| AC4 Key Personnel Experience | Suppliers must nominate a team of key personnel who will be assigned to deliver this requirement upon contract award. The individuals must demonstrate experience by way of examples, in the following... |
Quality | 6.75% |
| AC5 Contingency Planning and Business Continuity | Suppliers must provide a response to demonstrate their ability to ensure the continued delivery of a quality service in the event of unplanned events including the delivery of an emergency contact and... |
Quality | 6.75% |
| AC8 Total Costs for Non-Commission Fee | Price | 5% | |
| AC9 Account Manager Hourly Rate | Price | 2.50% | |
| AC10 Graphic Designer Hourly Rate (must include format, design and placement of adverts) | Price | 2.50% |
Other information
Payment terms
In line with the Northern Ireland Executive's commitment to pay contractors as quickly as possible, payment will be made in respect of a valid invoice (submitted with all necessary supporting documents/information) within ideally 10 working days and no longer than 30 days.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
Stormont Castle
Belfast
BT4 3ST
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Scotland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast