Section one: Contracting authority
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Rd
IPSWICH
IP12BX
Contact
Andrew Brown
Telephone
+44 1473263922
Country
United Kingdom
Region code
UKH14 - Suffolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Market Engagement - Education Management System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Suffolk County Council would like to hear from organisations offering education management systems (MIS) and associated services to help gain an understanding of systems available in the market.
This is an updated request following a previous PIN notice issued in November 21 (2021/S 000-028575), previous respondents may submit an updated response along with any suppliers who did not respond to the previous PIN notice. This second PIN will take precedent over any previous response.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
two.2.4) Description of the procurement
Suffolk County Council's Children & Young People's services (CYP) currently use four core line of business systems, alongside a small number of services that record partially outside of a structured management system using shared drives and spreadsheets, to support the delivery of services and statutory education functions across the directorate.
Suffolk County Council has approximately 110,000 students in it's 324 schools (1 nursery, 253 primary, 2 middle, 44 secondary, 2 16+, 12 special and 10 PRU). Just over a third of schools in Suffolk are academies. The system also processes around 15,000 early year children. Around 400 Suffolk County Council employees currently access the system, with an additional 900 early years and school's portal users.
The Council's Education Management System is currently provided by Capita. During the life of the contract, it has been updated, had additional modules added and more recently in 2020 moved to a cloud hosted environment. CYP currently has a 5-year contract with Capita which is due to expire on 31st March 2025.
The key Children's service areas included within the scope of Suffolk County Council's requirements for an Education & Learning, Inclusion Management solution are as follows:
• Child Record Data
• Education Setting Data
• Early Years
• Admissions
• Specialist Education Placements (not SEN)
• Transport
• GIS Integration
• Attendance
• Interventions
• Free School Meals
• Elective Home Education
• Children Missing Education
• Exclusions
• Licenses
• Virtual school
• Census
• Attainment
• Governors
• Music
• School Place Planning
• Case Management
Any systems procured by Suffolk County Council would need to be compatible with the existing technical infrastructure. The following services would therefore also be required of the solution:
• The supply of open APIs for the system
• Data integration with third party systems
• Cloud hosted system
• Portals (customer/ public facing, professional and third party)
• UK data hosting
• Access to data and data warehouse
• Secure data transfer
Please note that the issuing of this PIN is for due diligence and does not constitute any commitment by Suffolk County Council to undertake a subsequent procurement exercise.
All responses are required to be made using the link below, All responses to this questionnaire are made at the supplier's own risk and cost; Suffolk County Council is not liable for any expenditure, work, or effort incurred by any supplier participating in this exercise. Responses received from suppliers will be treated as commercially confidential and are for information only.
Responses to the following questionnaire are to be submitted through Microsoft Forms by Friday 10th November 2023
https://forms.office.com/e/NsJ8qCsnHE
two.3) Estimated date of publication of contract notice
1 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes