Section one: Contracting authority
one.1) Name and addresses
FCDO Services
Hanslope Park
Milton Keynes
MK19 7BH
purchasingenquiries@fcdo.gov.uk
Telephone
+44 1908515789
Country
United Kingdom
NUTS code
UKJ12 - Milton Keynes
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Foreign Affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
12 month extension to Global Logistics Agreement
two.1.2) Main CPV code
- 64100000 - Post and courier services
two.1.3) Type of contract
Services
two.1.4) Short description
extension of FCDO Services’ existing Global
Logistics Agreement (GLA) with Hellmann Worldwide Logistics Ltd. The GLA is being extended by one year
under regulation 16(1)(d)(i) of The Defence and Security Public Contracts Regulations and following VEAT publication Ref 448076-2020
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Main performance is the UK with services also provided to all locations of the Foreign Commonwealth and Development Offices and other UK Government departments and their executive agencies overseas
two.2.4) Description of the procurement
Delivery of the Diplomatic Bag to 236 Posts in 179 Countries and Islands worldwide. Deliveries are either via our Accompanied or Unaccompanied service. FCDO Services organise, pack and manage the Diplomatic Bag service on behalf of the Foreign Commonwealth and Development Office (FCDO) as well as other UK Government departments and agencies.
This contract suppoprts the service through a variety of transport mediums, via a multi modal approach providing enhanced and secure movements of mail and material around the globe.
The contract requires the supplier to provide:
• a fully integrated service;
• door to door, port to port and for a small number of Posts door to airport services that has ease of use and clarity in communication
• UK to Post, Post to UK and occasionally Post to Post services
• simplified documentation management;
• unaccompanied and commercial shipments;
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
FCDO Services had planned to launch a procurement process in 2020 for a new logistics contract
commencing in July 2021. However, due to the impact of the Covid-19 pandemic, it was
necessary to extend the existing GLA. The pandemic led to: (a) volatility in the air-cargo market ; (b) a
need for FCDO Services to reconsider the contract requirements in the medium to long term given the
climate; and (c) FCDO Services needing to divert personnel away from the procurement process to restart
and recover its logistics operations. This meant FCDO Services was not in a position to confirm its
service requirements for a new contract. The new procurement commenced in Sept 2021 (FTS ref 2021/S 000-024163) to replace this agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
XLY120/15/21
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hellmann Worldwide Logistics Limited
Lichfield
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
FCDO Services
Milton Keynes
Country
United Kingdom