Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
Contact
Frances McGuire
frances.mcguire@prisons.gov.scot
Telephone
+44 1313303773
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-02164 Janitorial Supplies for SPS: Multi-Lot
Reference number
SPS-02164
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Scottish Prison Service (SPS) requires a supplier(s) to provide a varied range of Janitorial Supplies to SPS Sites across Scotland. This shall include but not limited to the following:
Lot 1 Janitorial Products - janitorial hardware e.g. mop, bio-hazard products and chemical products; and
Lot 2 Paper Products - paper goods e.g. toilet tissue.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Janitorial Products
Lot No
1
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
- 24000000 - Chemical products
- 33700000 - Personal care products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
SPS has commenced this procurement process with the intention of awarding a single supplier contract (Lot 1).
The procurement will follow the Restricted Procedure.
This Contract Notice includes a Single Procurement Document (SPD) which is available to bidders via the Public Contracts Scotland Tender (PCS-T) portal an e-Tendering System. This can be accessed via the Public Contracts Scotland (PCS) website.
SPS have also included supporting documentation outlining bidder requirements.
The evaluation of the SPD will be carried out by SPS which will identify shortlisted bidders who will then be provided with an Invitation to Tender (ITT) Maximum five (5).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for a further 48 months.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
It is intended to invite a maximum of five (5) bidders to the Invitation to Tender stage. These bidders shall have:
a) Submitted a compliant submission, comprising the completed SPD;
b) Satisfied the relevant selection criteria under the exclusion grounds;
c)Achieved the required standards with respect to:
(i) Minimum Standards of Eligibility - provided evidence of capability of managing a multi-site contract;
(ii) Services - provided evidence demonstrating an acceptable level of technical or professional ability;
d) Gained a PASS in respect of the financial and economic evaluation;
e) Quality Management is demonstrated; and
f) Achieved the first, second, third, forth and fifth highest total weighted scores.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details can be accessed via PCS-T.
two.2) Description
two.2.1) Title
Paper Products
Lot No
2
two.2.2) Additional CPV code(s)
- 33761000 - Toilet paper
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
- 33763000 - Paper hand towels
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
SPS has commenced this procurement process with the intention of awarding a single supplier contract (Lot 2).
The procurement will follow the Restricted Procedure.
This Contract Notice includes a Single Procurement Document (SPD). which is available to bidders via the Public Contracts Scotland Tender (PCS-T) Portal an e-Tendering System. This can be access via PCS. SPS have also included supporting documentation outlining bidder requirements
The evaluation of the SPD will be carried out by SPS which will identify shortlisted bidders who will then be provided with an Invitation to Tender (ITT) maximum five (5).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for a further 48 months.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
It is intended to invite a maximum of five (5) bidders to the Invitation to Tender stage. These bidders shall have:
a) Submitted a compliant submission, comprising the completed SPD;
b) Satisfied the relevant selection criteria under the exclusion grounds;
c)Achieved the required standards with respect to:
(i) Minimum Standards of Eligibility - provided evidence of capability of managing a multi-site contract;
(ii) Services - provided evidence demonstrating an acceptable level of technical or professional ability;
d) Gained a PASS in respect of the financial and economic evaluation;
e) Quality Management is demonstrated; and
f) Achieved the first, second, third, forth and fifth highest total weighted scores.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details can be accessed via the PCS-T Portal.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Employers Liability insurance GBP5m
Public Liability insurance GBP5m
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
SPD Question 2.2 Services Pass/Fail
SPD Question 2.3 Key Personnel - Manpower 20%
SPD Question 2.4 Quality Control Logistics 35% (a score of three (3) or less shall result in elimination)
SPD Question 2.5 Business Continuity & Disaster Recovery 20%
SPD Question 2.6 Quality Management 25%
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-025779
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2023
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Full details of the Guide to Scoring which will be used to evaluated bidders responses can be found in the Instructions to Bidders document on PCS-T.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25366. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
N/A
(SC Ref:747149)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom