Section one: Contracting authority/entity
one.1) Name and addresses
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Clive House,70 Petty France
LONDON
SW1H9EX
Country
United Kingdom
NUTS code
UKI32 - Westminster
Companies House
02693163
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Management Services
Reference number
WFD_TMC_2023
two.1.2) Main CPV code
- 63510000 - Travel agency and similar services
two.1.3) Type of contract
Services
two.1.4) Short description
Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.
In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers.
Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October.
Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-026835
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Place of text to be modified
Time limit for receipt of tenders
Instead of
Date
8 October 2023
Local time
11:59pm
Read
Date
15 October 2023
Local time
11:59pm