- Scope of the procurement
- Lot 1. Carriageway Resurfacing
- Lot 2. Footway Resurfacing
- Lot 3. Environment Network Improvement
- Lot 4. Carriageway Defect Patching
- Lot 5. Surface Treatment
- Lot 6. Pre-Patching in Advance of Surface Dressing
- Lot 7. Works to Roads Related Structures
- Lot 8. Road Markings
- Lot 9. Minor Traffic Improvement Works
Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Brian Bradley
brian.bradley@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Contract for Roads Related Maintenance Works
Reference number
RC-CPU-20-172
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
This Framework Contract will provide the Employer with a mechanism to procure works and services for maintaining public roads (excluding trunk roads) and roads related structures within its area. These works and services include, but are not limited to:
-Carriageway resurfacing;
-Footway resurfacing;
-Carriageway defect patching;
-Footway defect patching;
-Surface treatment;
-Pre-patching;
-Ironwork;
-Minor drainage;
-Kerbing;
-Traffic Management;
Repairs, maintenance and improvements to roads related structures;
-Road Markings; and
-Minor Traffic Improvements.
two.1.5) Estimated total value
Value excluding VAT: £40,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Carriageway Resurfacing
Lot No
1
two.2.2) Additional CPV code(s)
- 45233251 - Resurfacing works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves the resurfacing of sections of the Employer’s carriageway network.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Footway Resurfacing
Lot No
2
two.2.2) Additional CPV code(s)
- 45233253 - Surface work for footpaths
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves the resurfacing of sections of the Employer’s footway, footpath and paved area network.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Environment Network Improvement
Lot No
3
two.2.2) Additional CPV code(s)
- 45233223 - Carriageway resurfacing works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves the environmental improvement of the Employer’s roads, footway, footpath and paved areas network.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Carriageway Defect Patching
Lot No
4
two.2.2) Additional CPV code(s)
- 45233141 - Road-maintenance works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves patching of sections of the Employer’s carriageway network that are defective.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Surface Treatment
Lot No
5
two.2.2) Additional CPV code(s)
- 45233141 - Road-maintenance works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves surface treating sections of the Employer’s carriageway. The works may also include, but not limited to, minor drainage, carriageway patching and kerbing works.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pre-Patching in Advance of Surface Dressing
Lot No
6
two.2.2) Additional CPV code(s)
- 45233223 - Carriageway resurfacing works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves carrying out pre-patching services in advance of surface dressing for sections of the Employer’s carriageway network.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Works to Roads Related Structures
Lot No
7
two.2.2) Additional CPV code(s)
- 45223200 - Structural works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves the repair, maintenance and improvements of roads related structures within the Employer’s boundary. Roads related structures include the road’s verge and any structure, whether permanent or temporary, over which, or tunnel through, the road passes.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Road Markings
Lot No
8
two.2.2) Additional CPV code(s)
- 45233221 - Road-surface painting work
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves providing road marking services on sections of the Employer’s carriageway network.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Minor Traffic Improvement Works
Lot No
9
two.2.2) Additional CPV code(s)
- 45233141 - Road-maintenance works
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
This Lot involves providing minor traffic improvement works within the Employer’s area.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 March 2022
End date
2 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Contract may be extended on two (2) occasions for a period of up to twelve (12) months on each occasion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 2 March 2022
four.2.7) Conditions for opening of tenders
Date
10 January 2022
Local time
12:00pm
Place
Renfrewshire Council, Renfrewshire House, Cotton Street, Paisley.
Information about authorised persons and opening procedure
Tenders will be opened in accordance with the Council's Standing Orders
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
Tenderers are required to submit evidence of their company's insurance certificates as part of their tender submission detailing the required level of insurance's as per the levels detailed within the Invitation to Tender document uploaded within the general attachments area.
Tenderers are required to submit S3 Tender Compliance Certificate and S7 Declaration as part of their tender submission. Form S3 can be found in the General Attachments area of the Master ITT within PCS-T. Form S7 can be found within the Commercial Envelope of each Lot. There is a Form S7 for each Lot. Tenderers must complete and return Form S7 for each Lot they are applying for.
The Council will request the following documentation once all bids have been received:
1. A completed copy of the Supporting Documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory.
The Supporting Documents include:
Agreement to S1 Equalities Questionnaire
Agreement to S2 Equalities Declaration
Agreement to S3 Tender Compliance Certificate
Agreement to S4 No Collusion Certificate
Agreement to S5 Prompt Payment Certificate
Agreement to S8 Scorecard
Agreement to S9 List of Proposed Sub-Contractors
Agreement to Parent Company Guarantee
Agreement to Consortium Guarantee
2 Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18677. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
The estimated framework value will be split across all Lots with each contract awarded having different values. Contracts awarded will also be spread across multiple Contractors. Given this, a sub-contract clause is unsuitable for the framework.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors shall provide Community Benefits for each call off they are awarded under the Framework Contract.
(SC Ref:675554)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.