Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
BCP Council, Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
Contact
Procurement & Contracts Team
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll System
Reference number
DN734703
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £773,705 / Highest offer: £1,364,393 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.
two.2.5) Award criteria
Quality criterion - Name: Demonstration / Weighting: 30
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-033330
Section five. Award of contract
Contract No
DN734703
Lot No
1
Title
Payroll System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 February 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR International UK Limited
Peterbridge House, The Lakes
Northampton
NN4 7HB
Country
United Kingdom
NUTS code
- UKK24 - Bournemouth, Christchurch and Poole
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,364,393
Lowest offer: £773,705 / Highest offer: £1,364,393 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice, Strand
London
WCA 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Bournemouth Christchurch and Poole Council
Bournemouth
BH2 6DY
Country
United Kingdom