Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 2921508274
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Storage and Restoration of Velindre University NHS Trust Health Records
Reference number
VEL-STA (2023/24) 93
two.1.2) Main CPV code
- 63121000 - Storage and retrieval services
two.1.3) Type of contract
Services
two.1.4) Short description
Velindre University NHS Trust requires emergency restoration and storage services due to flood damage incurred on medical records.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £197,500
two.2) Description
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 72317000 - Data storage services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Velindre University NHS Trust requires emergency restoration and storage services due to flood damage incurred on medical records. This contract remains an emergency measure to ensure that the damaged records are stored securely and handled no more than necessary and to prevent further deterioration and have the ability to conduct the full restoration when instructed.
This is a short-term urgent requirement for 6 months for the continued freezer storage of records with the additional requirement to freeze vacuum dry, sanitise, inspect and undertake specialist cleaning for all the records.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Velindre University NHS Trust requires emergency restoration and storage services due to damage incurred from flooding at another location. This contract remains an emergency measure to ensure that the damaged records are stored securely and handled no more than necessary to prevent further deterioration and have the ability to conduct the full restoration when instructed.
This is a short-term urgent requirement for 6 months for the continued freezer storage of records with the additional requirement to freeze vacuum dry, sanitise, inspect and undertake specialist cleaning for all the records.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
VEL-STA (2023/24) 93
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 September 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Harwell Restoration
Dalton Building , Maxwell Avenue
Didcot
OX110QT
Telephone
+44 1235432245
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £197,500
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135516.
(WA Ref:135516)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
NHS Wales Shared Services Partnership on behalf of Velindre University NHS Trust will allow a minimum 10 calendar day standstill period between notifying the award decision and
awarding the contract.