Section one: Contracting authority
one.1) Name and addresses
Herefordshire and Worcestershire Health and Care NHS Trust
2 Kings Court, Charles Hasting Way,
Worcester
WR5 1JR
Contact
Jodie Galbraith
Telephone
+44 01905681930
Country
United Kingdom
Region code
UKG1 - Herefordshire, Worcestershire and Warwickshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Risk Assessments and Associated Advisory/Consultancy Services and Fire Safety Training
Reference number
T.HACW.045
two.1.2) Main CPV code
- 75251110 - Fire-prevention services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust operates at a range of premises and has offices and other buildings and facilities
across the county from which its staff and employees are engaged and work. Therefore, the
Trust, as the duty holder, will engage with the Contractor/s, as the specialist Services
provider/s to fulfill its duty of care therein; in providing Fire Safety Training, Risk
Assessments and associated ad hoc Consultancy/Advisory Services.
The Tender will be Tendered as two lots; lot one will be “Fire Risk Assessments and
Associated Advisory/Consultancy Services and lot two will be “Fire Safety Training” Each
Supplier can apply for one or more lots.
This opportunity is available to view on Atamis e-tendering system.
If you are not registered on the Atamis e- tendering portal please follow this welcome link to
register
https://health-family.force.com/s/Welcome
Please also see the below link to the supplier user guide
https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf to support you in your
two.1.5) Estimated total value
Value excluding VAT: £337,125
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
5. Lot 1- Fire Risk Assessments and Associated Advisory/Consultancy Services
Lot No
1
two.2.2) Additional CPV code(s)
- 75251110 - Fire-prevention services
- 71317210 - Health and safety consultancy services
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
two.2.4) Description of the procurement
A formal programme of Fire Risk Assessments will be drawn-up with the Contractor as part of the Annual Programme of scheduled activity; a comprehensive evaluation of all areas of each premises based upon every 12 months for in-Patient facilities and every 18 months for non-in-patient facilities. The Trust currently provides Fire Risk Assessments to the Worcestershire sites only and not the Herefordshire locations or those detailed as not our property within the tender documents.
The Trust will also require additional Advisory and/or Consultancy Services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
6. Lot 2-Fire Safety Training
Lot No
2
two.2.2) Additional CPV code(s)
- 75251110 - Fire-prevention services
- 71317210 - Health and safety consultancy services
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
two.2.4) Description of the procurement
The Trust anticipates that as part of the scheduled services, a formal programme of delivery of Fire Safety Training will be drawn-up with the Contractor on an annual basis. High Risk Training is to be delivered in discrete two hour sessions; all sessions of other such training will last for one hour. Training session sizes are dependent on location; however Community sessions (low/medium risk staff only) usually hold up to around a maximum of 30 delegates and Inpatient sessions (can be a mix of high, low and medium risk staff) holds up to around a maximum of 15 delegates.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 November 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
Country
United Kingdom