Section one: Contracting authority
one.1) Name and addresses
General Dental Council
37 Wimpole St
London
W1G 8DQ
Contact
Erica Williams
Telephone
+44 02071676282
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Translation-services./WJ4228VVS2
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/WJ4228VVS2
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Health Regulator
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Loggers and Transcription Services in relation to GDC Hearings
Reference number
GDC-2024-007
two.1.2) Main CPV code
- 79530000 - Translation services
two.1.3) Type of contract
Services
two.1.4) Short description
The General Dental Council (GDC) intends to secure services for Court Reporters (Loggers) and Transcription Services to record and transcribe Fitness to Practise legal hearings. As part of the hearings process it is important that both dental professionals and the General Dental Council have access to written transcripts which are created from the audio recordings made of proceedings. The service provision will cover two key areas: Logger Services and Transcription of audio recording of Fitness to Practise hearings.
two.1.5) Estimated total value
Value excluding VAT: £1,310,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 75231100 - Law-courts-related administrative services
- 32342450 - Voice recorders
- 32353000 - Sound recordings
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The GDC is looking to secure a loggers and transcription service. The supplier will be required to deliver the following high-level requirement as part of the service:
- allocate loggers (with the appropriate aptitude, knowledge and experience) to any GDC hearings schedules.
- ensure continuity and a seamless supply of resources.
- provide loggers to attend remote and/or in-person hearing as requested by the GDC.
- ensure loggers attend hearings session in a timely manner and provide appropriate equipment to record hearings.
- securely provide copies of recording or transcripts to the GDC with agreed timeframe.
- ensure all recording are to a good standard to enable an accurate and legible transcript.
- transcribe recordings to a high quality upon request.
- undertake testing on all recording equipment before use in hearings.
- if and as required, provide and install recording equipment for in person hearings within London.
- ensure that all contractors have undertaken training relevant to their role within each 12-month period.
- staff work with GDC data have successful undergone baseline Security checks in accordance with the HMG Personal baseline Security Standards.
- provide secure and safe storage and transport of electronic transcripts, media files and translations to ensure confidentiality of all parties is maintained in line with the Data Protection Act 2018.
- secure destruction of records in accordance with the agreed strategy.
- ensure the confidentiality of proceedings and any confidential material divulged within proceedings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,310,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
63
This contract is subject to renewal
Yes
Description of renewals
The initial Contract duration will be two (2) years and three (3) months from Contract Commencement. The GDC may extend the Contract duration by a further three (3) years, in twelve-month increments or other increments as agreed by the parties, up to the maximum Contract term. The maximum Contract Terms will be five year and three months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/WJ4228VVS2
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-037618
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 October 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Translation-services./WJ4228VVS2
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WJ4228VVS2
GO Reference: GO-2024919-PRO-27757410
six.4) Procedures for review
six.4.1) Review body
General Dental Council
37 Wimpole Street
London
W1G 8DQ
Telephone
+44 2076760000
Country
United Kingdom