Section one: Contracting authority
one.1) Name and addresses
The Legal Aid Agency
102 Petty France
London
SW1H 9AJ
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
https://www.gov.uk/government/organisations/legal-aid-agency
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.gov.uk/government/publications/civil-tender-activity-2021
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://legalaid.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Other Publically Funded Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of Housing and Debt Services and HPCDS Services from February 2022
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
The Legal Aid Agency (“LAA”) has identified the need to increase access to legal aid Housing and Debt Services in specific Housing and Debt Procurement areas and for specific Housing Possession Court Duty Schemes (“HPCDS”). Accordingly, it is inviting Applicants to submit a Tender to deliver:
a) Housing and Debt services in:
• Cambridgeshire
• City of Kingston upon Hull
• Cheshire
• Hampshire
• Portsmouth and Isle of Wight
• Shropshire
• Staffordshire
• South Tyneside
• Trafford
• Wigan
b) The following HPCDS:
• Chester
• Crewe
• Hull
• Mansfield
• Portsmouth
• Stafford
Applicants may bid for Housing and Debt Contract Work and/or HPCDS Contract Work through this procurement process. They are not obliged to bid for both Housing and Debt and HPCDS, although they should note that to be eligible to bid for an HPCDS Contract organisations must hold, or successfully bid for as part of this procurement process, a 2018 Standard Civil Contract with authorisation in the Housing and Debt Categories of Law.
Due to the urgent need for contracts to be in place to allow services to commence, the timescale from launch to the deadline for submission of tenders has been set at 21 days.
The Deadline for submitting Tenders is 5pm on 23 December 2021 (“Deadline”)
All Tenders must be completed and submitted using the eTendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk.
Late submissions will not be considered under any circumstances. It is the Applicant’s sole responsibility to ensure that the LAA receives its Tender before the Deadline.
Housing and Debt Contracts will run from 1 February 2022 until 31 August 2022 (subject to the LAA’s right to extend for up to a further 12 months and the LAA’s rights of early termination)
For HPCDS, the LAA is seeking to award a HPCDS Contract for each Scheme to Applicants who can commence service delivery from 1 February 2022 (21 February 2022 for Mansfield HPCDS). The Contract Period runs until 30 September 2022 (subject to the LAA’s rights of early termination).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
- UKD36 - Greater Manchester North West
- UKD6 - Cheshire
- UKE11 - Kingston upon Hull, City of
- UKG2 - Shropshire and Staffordshire
- UKH12 - Cambridgeshire CC
- UKJ31 - Portsmouth
- UKJ34 - Isle of Wight
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
The Legal Aid Agency (“LAA”) has identified the need to increase access to legal aid Housing and Debt Services in specific Housing and Debt Procurement areas and for specific Housing Possession Court Duty Schemes (“HPCDS”). Accordingly, it is inviting Applicants to submit a Tender to deliver:
a) Housing and Debt services in:
• Cambridgeshire
• City of Kingston upon Hull
• Cheshire
• Hampshire
• Portsmouth and Isle of Wight
• Shropshire
• Staffordshire
• South Tyneside
• Trafford
• Wigan
b) The following HPCDS:
• Chester
• Crewe
• Hull
• Mansfield
• Portsmouth
• Stafford
Applicants may bid for Housing and Debt Contract Work and/or HPCDS Contract Work through this procurement process. They are not obliged to bid for both Housing and Debt and HPCDS, although they should note that to be eligible to bid for an HPCDS Contract organisations must hold, or successfully bid for as part of this procurement process, a 2018 Standard Civil Contract with authorisation in the Housing and Debt Categories of Law.
Due to the urgent need for contracts to be in place to allow services to commence, the timescale from launch to the deadline for submission of tenders has been set at 21 days.
The Deadline for submitting Tenders is 5pm on 23 December 2021 (“Deadline”)
All Tenders must be completed and submitted using the eTendering system. This can be accessed either through a link on the tender pages of the LAA website or directly at www.legalaid.bravosolution.co.uk.
Late submissions will not be considered under any circumstances. It is the Applicant’s sole responsibility to ensure that the LAA receives its Tender before the Deadline.
Housing and Debt Contracts will run from 1 February 2022 until 31 August 2022 (subject to the LAA’s right to extend for up to a further 12 months and the LAA’s rights of early termination)
For HPCDS, the LAA is seeking to award a HPCDS Contract for each Scheme to Applicants who can commence service delivery from 1 February 2022 (21 February 2022 for Mansfield HPCDS). The Contract Period runs until 30 September 2022 (subject to the LAA’s rights of early termination).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Cost criterion - Name: Pricing / Weighting: 0
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2022
End date
30 September 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Organisations should note that:
- the estimated contract value for Housing and Debt is £260, 823. This is based on the maximum possible length of the contract i.e. 7 month initial term and possible 12 month extension.
- the estimated contract value for HPCDS is £69, 975. This is based on the maximum possible length of the contract i.e. 8 month initial term.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 December 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 December 2021
Local time
5:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
Country
United Kingdom