Section one: Contracting authority
one.1) Name and addresses
East Riding Of Yorkshire Council
Cross Street
BEVERLEY
HU179BA
Contact
Julie Tierney
julie.tierney@eastriding.gov.uk
Country
United Kingdom
NUTS code
UKE12 - East Riding of Yorkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.eastriding.gov.uk/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Service Contract for the Maintenance, Periodic Inspection, Servicing and Replacement of Catering Equipment (Lotted Contract)
Reference number
55171
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The East Riding of Yorkshire Council has over 150 sites, with a variety of catering appliances, of varying size, type and complexity. The contract will cover the periodic inspection, servicing and maintenance of catering equipment that are the responsibility of the East Riding of Yorkshire Council, in order to meet its requirements under the following legislation/standards: The Health and Safety at Work Act 1974, The Gas Safety (Installation and Use) Regulations, Electricity at Work Act, The Provision and Use of Work Equipment Regulations, Building Regulations Part J, Control of Pollution (Oil storage) Regulations 2001, and Environment Protection Act 1990.
two.1.5) Estimated total value
Value excluding VAT: £3,624,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Gas Catering Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 39721410 - Gas appliances
- 50531200 - Gas appliance maintenance services
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 423 items of Natural Gas/LPG catering equipment and 90 gas proving systems in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £684,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Electrical Catering Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 50000000 - Repair and maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance of approx. 400 items of electrical catering equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £684,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Refrigeration Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 39711100 - Refrigerators and freezers
- 39711110 - Refrigerator-freezers
- 39711120 - Freezers
- 39711130 - Refrigerators
- 45331231 - Installation work of refrigeration equipment
- 50883000 - Repair and maintenance services of catering equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 143 items of Kitchen Refrigeration equipment in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. Annual storage of emergency/ re-usable equipment is also required for this Lot. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £570,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Specialist Combination Ovens
Lot No
4
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 42340000 - Non-domestic ovens
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 112 items of Rational Gas/Electric combination ovens in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,212,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client.
two.2) Description
two.2.1) Title
Tea Boilers/ Water Chillers
Lot No
5
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
- 50531100 - Repair and maintenance services of boilers
- 50883000 - Repair and maintenance services of catering equipment
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Various occupied properties located within or surrounding the geographical boundaries of the East Riding of Yorkshire Council
two.2.4) Description of the procurement
The maintenance, periodic inspection and servicing of 169 Tea Boilers and 80 Water Chillers in various operational council properties located within the geographical boundaries of the East Riding of Yorkshire. A small number of installations/ modifications/ additions may also be required under this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £474,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract duration of 3 years with optional annual renewal up to a maximum total of 6 years. Renewals will be made by and at the sole discretion of the Client
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 April 2024
four.2.7) Conditions for opening of tenders
Date
15 November 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
East Riding of Yorkshire Council
Beverley
HU17 9BA
Country
United Kingdom