Highworth Grammar School ~ Cleaning Services Tender

  • Highworth Grammar School

F02: Contract notice

Notice reference: 2021/S 000-029988

Published 2 December 2021, 4:15pm

Section one: Contracting authority

one.1) Name and addresses

Highworth Grammar School

Maidstone Road, Ashford


TN24 8UD




+44 1276673880


United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address


one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Highworth Grammar School ~ Cleaning Services Tender

two.1.2) Main CPV code

  • 90919300 - School cleaning services

two.1.3) Type of contract


two.1.4) Short description

The successful Supplier will be required to provide cleaning services for Highworth Grammar School.

two.1.5) Estimated total value

Value excluding VAT: £475,599

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKJ4 - Kent
Main site or place of performance


two.2.4) Description of the procurement

The successful Supplier will be required to provide cleaning services for Highworth Grammar School.

Highworth Grammar School is a successful 11-18 selective girls’ school with approximately 71 boys in the sixth form. The school is widely recognised as being innovative and highly successful. During the June 2013 Ofsted inspection the school was judged to be an outstanding school. In 2019 our A level results placed us in the top 25% of schools nationally. The school was previously granted speciality status for Music and became an Academy in 2011.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1534 students on roll and 144 teaching and support staff. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 25 May 2022 and will operate as a Fixed Price Contract, with the successful Contractor offering the school a guaranteed cost per annum for the provision of cleaning services.

The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all cleaning services within the School, which includes the main school building, a separate building called Gower House which is used as a music block, 3 mobile classrooms and a large two storey sports hall. The total floor area is approximately 13,100 square metres.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Highworth Grammar School expects the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.

The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. The school is continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and to meet the challenges of the 21st Century.

Please be advised that this contract will be let on a 3-year fixed price basis

Please see SQ Document for further details.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £475,599

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

25 May 2022

End date

24 May 2025

This contract is subject to renewal


two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate


7 January 2022

Local time


four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

24 January 2022

four.2.4) Languages in which tenders or requests to participate may be submitted


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2021122-PRO-19328078

six.4) Procedures for review

six.4.1) Review body

Highworth Grammar School



United Kingdom