Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Simone Singleton
Telephone
+44 7584594139
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Waste Management System
Reference number
DN512593
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Waste Management System
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Waste Management System for the Waste & Recycling Service to provide Route Optimisation and in cab Systems.
The initial contract term will be for 3 years with an option to extend for a further 2 periods of 2 years for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is £247,050 for the initial 3 year contract term and £416,450 across the potential total 7 year contract term.
Full details relating to the Goods & Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17:00 hrs on the 22nd September 2021 UK Local time. The Council’s responses to these clarification questions will be issued on the ProContract tender portal.
Tender Responses are required to be submitted no later than 5th October 2021, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,678
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Waste Management System
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Waste Management System for the Waste & Recycling Service to provide Route Optimisation and in cab Systems.
The initial contract term will be for 3 years with an option to extend for a further 2 periods of 2 years for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is £247,050 for the initial 3 year contract term and £416,450 across the potential total 7 year contract term.
Full details relating to the Goods & Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17:00 hrs on the 22nd September 2021 UK Local time. The Council’s responses to these clarification questions will be issued on the ProContract tender portal.
Tender Responses are required to be submitted no later than 5th October 2021, 1400 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.2.5) Award criteria
Quality criterion - Name: Integration with CRM / Weighting: 8%
Quality criterion - Name: LLPG Updates / Weighting: 8%
Quality criterion - Name: Implementation Deadline / Weighting: 5%
Quality criterion - Name: Integration with vehicle management system / Weighting: 3%
Quality criterion - Name: Visual accessibility of in-cab units / Weighting: 3%
Quality criterion - Name: Units to reduce driver distraction / Weighting: 2%
Quality criterion - Name: Route optimisation software / Weighting: 2%
Quality criterion - Name: Responsive to legislation / Weighting: 2%
Quality criterion - Name: Drivers log in details / Weighting: 1.5%
Quality criterion - Name: Storing crew details / Weighting: .5%
Price - Weighting: 65%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 3 Years with an option to extend for a further 2 periods of 2 Years, For a potential total contract term of 7 years as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022037
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 November 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bartec Auto ID Limited
Unit 9 Redbrook Business Park, Wilthorpe Road
Barnsley
S75 1JN
Telephone
+44 1226209209
Country
United Kingdom
NUTS code
- UKK14 - Swindon
National registration number
02719701
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,678
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom