Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Government
Victoria Quay
Edinburgh
EH6 6QQ
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LS/CMI System Centralisation and Support
Reference number
CASE/543237
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The LS/CMI is a comprehensive offender case management instrument used for risk assessment for individuals convicted by the courts across Scotland. The Scottish Government intends to award a contract to finalise the centralisation of this system and to provide support of the operational instances of the application across Local Authorities and the Scottish Prison Service during this process. This will include but not be limited to bug/issue fixing as and when identified by users and provision of a service desk (email/helpdesk number) as central point of contact for raising any bugs/issues
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
10
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-006700
Section five. Award of contract/concession
Contract No
CASE/543237
Title
LS/CMI System Centralisation and Support
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
18 February 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
NVT Computing Limited
Earn House, Earn Avenue, Righead Business Park
Bellshill
ML4 3LW
Telephone
+44 1698749000
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £516,000
Section six. Complementary information
six.3) Additional information
(SC Ref:675582)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
The LS/CMI is a comprehensive offender case management instrument used for risk assessment for individuals convicted by the courts across Scotland. The Scottish Government intends to award a contract to finalise the centralisation of this system and to provide support of the operational instances of the application across Local Authorities and the Scottish Prison Service during this process. This will include but not be limited to bug/issue fixing as and when identified by users and provision of a service desk (email/helpdesk number) as central point of contact for raising any bugs/issues
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
16
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£642,000
seven.1.7) Name and address of the contractor/concessionaire
NVT Computing Limited
Earn House, Earn Avenue, Righead Business Park
Bellshill
ML4 3LW
Telephone
+44 1698749000
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extension of the contract period by six months to allow for completion of the centralisation project and a period of ongoing support and maintenance while the contract is re-tendered
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A key resource was unexpectedly unavailable for medical reasons. This has lead to a delay in the completion of all live migration tasks. It would be challenging for a new service provider to assume responsibility for the system in the middle of centralisation. Preparations for centralisation date back to 2018 and completion of it by the service provider adds benefit due to their extensive knowledge of supporting the system and from designing the approach to centralising it. There is no reasonable alternative or substitute available. If a new service provider were to assume responsibility in the middle of centralisation, there would be delay in all stakeholders migrating to the live centralised platform and that could have an adverse effect on public protection, particularly around record transfers when offenders move from prison to the community and vice versa.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £516,000
Total contract value after the modifications
Value excluding VAT: £642,000