Section one: Contracting authority
one.1) Name and addresses
Woking Borough Council
Civic Offices, Gloucester Square
Woking
GU21 6YL
Telephone
+44 1483743491
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./WKAFN455R8
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance for Leaseholder Properties (C3)
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Woking Borough Council (WBC) is seeking to procure Insurance cover for domestic leaseholder properties.
two.1.5) Estimated total value
Value excluding VAT: £1
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
Main site or place of performance
West Surrey
two.2.4) Description of the procurement
Insurance cover for domestic leaseholder properties
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The contract will run for three years with an option to extend for a further two years, making five years in total
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
This tender is open only to insurance companies and Managing General Agents regulated by the Financial Conduct Authority and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof. Insurance companies and MGA’s may provide terms through an intermediary /broker.
For the avoidance of doubt this competition does not include a requirement for insurance broking services and placement of coverage will be by Gallagher with the bidding Insurers/MGA and not via the introducing intermediary.
Evaluation will be undertaken as referred to within the ITT document
three.1.2) Economic and financial standing
List and brief description of selection criteria
Applicants are requested to provide with their letter of application details of their financial standing, including confirmation of company registration number and the company address.
Applicants may be asked for further information if the Authority feels it is necessary.
The financial assessment will be based upon a credit check and review of the supplied accounts in relation to the value of business for the Lot applied for.
Minimum level(s) of standards possibly required
All bidders should hold a Standard & Poor's (or equivalent rating agency) rating of A- or better.
If you do not hold a financial rating from a rating agency, please provide your financial statements for the past two years for consideration of Woking Borough Council and their broker to confirm the following:
1) Turnover: A minimum turnover of 2x the anticipated minimum contract value
2) In addition, tenderers must have a positive net worth and must be authorised by the FCA to transact general insurance business in the UK. Tenderers transacting business in the UK on a passport recognised by the FCA are also eligible to bid.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Service providers shall be authorised to write the classes of insurance listed within EU member states subject to English law and jurisdiction of English Courts
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.
Insurers must be authorised to carry out business in the relevant class of insurance listed in II.1.4.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 January 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority shall not be liable for any costs incurred by those applicants tendering for this contract.The contracting authority reserves the right to terminate the tendering exercise at any time without the award of a contract.
This procurement will be managed electronically via the Woking Borough Council procurement portal using https://delta-esourcing.com . To participate in this procurement, participants must first be registered on https://delta-esourcing.com. If you have not yet registered, please go online to https://delta-esourcing.com. You can then access the link to register. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com .
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./WKAFN455R8
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WKAFN455R8
GO Reference: GO-2021122-PRO-19327844
six.4) Procedures for review
six.4.1) Review body
Woking Borough Council
Civic Offices, Gloucester Square
Woking
GU216YL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Woking Borough Council
Civic Offices, Gloucester Square
Woking
GU21 6YL
Telephone
+44 1483743491
Country
United Kingdom