Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road
Ealing
W5 2HL
Contact
Mr Rajinder Singh
Country
United Kingdom
NUTS code
UKI73 - Ealing
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LGS Let’s Ride Southall Cycles - Mini Competition
Reference number
DN573700
two.1.2) Main CPV code
- 34430000 - Bicycles
two.1.3) Type of contract
Supplies
two.1.4) Short description
The purpose of this mini competition is to receive most cost-effective value for the bikes combined with the shortest lead-time to receive the bikes at the quality outlined in PART B. Ealing Council is approaching the 2 suppliers on the West Midlands Combined Authority Travel Demand Management and Active Travel Framework LOT5 Supply Chain for Pedal Cycles to purchase the bikes and accessories.
This request for Mini competition covers the initial 2500 cycle purchase and immediate accessories over a period of 24 months from the first Purchase Order raised. These purchases will be undertaken in batches (please see pricing schedule for bike type breakdown for each batch):
• First batch 500 bikes
• Second batch 1025 bikes
• Third Batch 975 bikes
The London Borough of Ealing is committed to ensuring fairness, openness and transparency, and to following the Public Contract Regulations 2015.
It is Ealing Council’s intention to purchase the full 2500 bikes, however Sport England who are fully funding this project will review the outcomes of each batch before releasing the funding for the next batch and a Purchaser Order to be placed.
two.1.5) Estimated total value
Value excluding VAT: £705,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34430000 - Bicycles
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
This investment will support the council’s initiatives for active travel across Ealing towns to create a healthier population which in turn will create a lower demand for local health related services, delivered by a mix of local authority and West London NHS partnerships.
two.2.4) Description of the procurement
Ealing Council proposes to contract with one supplier for the 2500 bikes. Full breakdown of specification can be found in PARTB of the document pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £705,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full information in document pack provided to the 2 suppliers on the above mentioned framework.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
This LGS Let’s Ride Southall Cycles procurement is using the West Midlands Combined Authority Travel Demand Management and Active Travel Framework LOT5 Supply Chain for Pedal Cycles to purchase the bikes and accessories. There are 2 suppliers on the framework and both will be approached be part of this mini - competition.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 209-511805
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 December 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 December 2021
Local time
10:10am
Place
The Mini-Competition submissions will be opened via the London Tenders Portal.
Information about authorised persons and opening procedure
The Mini Competition Submissions will be opened after the deadline date and time by one of the specified project members.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing
Ealing
W5 2HL
Country
United Kingdom