- Lot 1. Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000.
- Lot 2. Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
- Lot 3. Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
- Lot 4. Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
Scope
Reference
C8874
Description
FRAMEWORK FOR THE SUPPLY, INSTALLATION AND REPAIR OF PITCHED AND FLAT ROOF COVERINGS
South Tyneside Council wish to establish a framework agreement for the supply, installation and repair of pitched and flat roof coverings and associated components.
The framework agreement will be divided into four lots as follows: -
Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000
Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000
Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
Based on historic requirements, the approximate annual value of works awarded per Lot is likely to be:
Lot 1 - £3.3M
Lot 2 - £200K
Lot 3 - £600K
Lot 4 - £200K
however please note that this is no guarantee of requirements to be let via the framework.
Tenderers may bid for one or more lots.
It is envisaged there will be a maximum of 5 contractors appointed to the framework for Lots 1-3 and 3 contractors appointed for Lot 4.
Commercial tool
Establishes a framework
Total value (estimated)
- £18,000,000 excluding VAT
- £21,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The initial contract period is 2 years, with 2 x 12 month options to extend, anticipated to start 1st September 2025
Main procurement category
Works
CPV classifications
- 45261000 - Erection and related works of roof frames and coverings
Contract locations
- UKC22 - Tyneside
Lot 1. Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000.
Description
Supply and installation of pitched roof coverings with associated components and building works over £250,000.(Intended for large scale, high value projects, including roof replacement programmes)
Lot value (estimated)
- £13,200,000 excluding VAT
- £15,840,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
Description
Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
(Intended for lower value one-off and programmed work. Works required will typically be identified on an as and when required basis.)
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
Description
Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
(Intended for all flat roof replacement works, including proprietary roofing systems. Works required will typically be identified on an as and when required basis.)
Lot value (estimated)
- £2,400,000 excluding VAT
- £2,880,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
Description
Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
(Intended for all repair and maintenance works required. Works required will typically be identified on an as and when required basis.)
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
18
Maximum percentage fee charged to suppliers
0%
Further information about fees
There will be a maximum of 5 suppliers for Lots 1-3 and 3 for Lot 4, i.e. potentially 18 in total
Framework operation description
Lots 2-4 involve the pricing of notional scenarios, and the submission of Quality criteria responses to generic questions. The 5 highest scoring tenderers are proposed to be appointed to Lots 2 and 3, and the 3 highest scoring tenderers are to be appointed to Lot 4 on a ranked basis.
Lot 1 involves the pricing of a specific requirement for a call-off contract for a roofing programme at Low Simonside, together with project specific Quality criteria questions. The 5 highest scoring tenderers are proposed to be appointed to Lot 1, but the highest scoring tenderer will also be awarded the first call-off for the Low Simonside contract. Due to the value of this call-off, a Performance Bond as per Schedule 9 will be required. The terms and conditions that apply to this initial call-off will be JCT Intermediate form 2016 as per Schedules 8.2.1.and 8.2.2.
Tenderers are allowed to submit for as many Lots as they wish, but in the event that more than one Lot is tendered for they should make clear in their submission as to which Lot each part of their response relates to. The same Quality submission can be used for Lots 2-4, or alternatively the Quality submission can be bespoked for each Lot 2-4. Please submit for each Lot individually, even if you are using the same Quality submission.
Call-off (Allocation) process
Lot 1
Further competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof -
• Pricing (range to be 50-100%)
• Quality (range to be 0-50%, including Social Value where applicable)
Individual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement. Call-offs over approx. £1M in value may involve the requirement of a Performance Bond. Call-offs will be in accordance with JCT Intermediate 2016 contract (amended) as per Schedule 8.
Lot 2
Generally further competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof -
• Pricing (range to be 50-100%)
• Quality (range to be 0-50%, including Social Value where applicable)
Individual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement.
For requirements under £50K, the Council may, in its absolute discretion, Direct Award to any supplier appointed to this Lot.
Call-offs will be in accordance with JCT Minor Works 2016 (amended) as per Schedule 8.
Lot 3
Generally further competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof -
• Pricing (range to be 50-100%)
• Quality (range to be 0-50%, including Social Value where applicable)
Individual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement.
For requirements under £50K, the Council may, in its absolute discretion, Direct Award to any supplier appointed to this Lot.
Where the work involves the replacement/installation of a proprietary roofing system and only one contractor on the Lot has the necessary accreditation to install that system, the Council may Direct Award to that contractor.
Call-offs will be in accordance with JCT Intermediate 2016 contract (amended), or JCT Minor Works 2016 (amended) as per Schedule 8.
Lot 4
Direct Award - work to typically be awarded on a ranked basis, although the Council may, in its absolute discretion, award to any contractor appointed to this Lot*.
Call-offs will be in accordance with JCT Minor Works (amended) as per Schedule 8.
*Poor Performance
*In the event of poor performance the Council reserves the right to suspend a contractor from allocation of future work/participation in mini-competitions until the Council is satisfied that the issues have been rectified.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000.
Lot 2. Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
Lot 3. Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
Lot 4. Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
As stated in PSQ document
Technical ability conditions of participation
Lot 1. Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000.
Lot 2. Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
Lot 3. Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
Lot 4. Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
As stated in PSQ document
Particular suitability
Lot 1. Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over £250,000.
Lot 2. Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than £250,000.
Lot 3. Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.
Lot 4. Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 June 2025, 11:59pm
Tender submission deadline
4 July 2025, 12:00pm
Submission address and any special instructions
Tenderers should submit one electronic copy of their Tender (compatible with Microsoft Office or Adobe PDF) via the Open E-Procurement System Login - Open | Developed by Nepo
https://www.open-uk.org/projects/overview/5df2a02e-6e89-46a3-b08f-2978da921f3e
Tenders must be submitted using the link above. Tenders must not be submitted via postal or email methods.
If you need some guidance on how to submit your response through the Open E-Procurement System, please Visit the Open Hub which contains resources and information to help you get the most out of Open, an FAQ section and how-to-guides.
Tenderers requiring assistance on submitting their tender should contact the Open Support Team at open.support@nepo.org
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 70% | |
| Quality | 5.1 plan and monitor works 6 5.2 meeting reactive timescales 6 5.3 liaise with residents & Client 6 5.4 minimising noise, dust disruption etc 6 5.5 maintaining required quality standards 6 5.6 TOMs... |
Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.open-uk.org/projects/overview/5df2a02e-6e89-46a3-b08f-2978da921f3e
Please register on the Open portal at the following link:
Home - Open | Developed by Nepo.
to access the tender documentation.
Please note that registering on the Open portal and expressing interest does not mean that you have bid for the tender - once the above steps are complete you will be required to complete and submit the tender documentation.
Additionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK
Contracting authority
South Tyneside Borough Council
- Public Procurement Organisation Number: PYPB-8737-VBHG
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government