Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
NUTS code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Back office system that integrates with Flowbird Parking Machines
Reference number
DN742064
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The back office system will be required for the life of the parking machines which is
anticipated to be up to 31 March 2028. This is a sole source of supply due to compatibility
with Flowbird Parking Machines. A previous VEAT was issued from 2020 - 2024 (2020/S
043-102833). The value set under the initial VEAT has been reached. The purpose of the most recent
VEAT notice (ref 2024/S 000-028626) is to show expected value for the next 4 years up until 31 March 2028.
It is anticipated that a review of the Council’s ticket machine requirements will take place
well in advance of 31 March 2028.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £350,944.24
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
Flowbird Parking Machines that the Council purchased require the Smartfolio back office
system as this is the only system that integrates with the Flowbird machines and therefore
they are the only provider able to meet this requirement. For as long as the parking machines
are in use we will require access to this system which is why the end date is 31/03/2028 as it
is anticipated that the Council will have a different approach/situation before this date and it
is expected that a review of the Council’s ticket machine requirements will take place well in
advance of 31/03/2028. The purpose of the most recent VEAT notice (ref 2024/S 000-028626) is to show expected value for the next 4 years up until 31 March 2028. The standstill period for the VEAT notice was from 06/09/2024 - midnight on 16/09/2024.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons.
Flowbird Parking Machines that the Council purchased require the Smartfolio back office
system as this is the only system that integrates with the Flowbird machines and therefore
they are the only provider able to meet this requirement. For as long as the parking machines
are in use we will require access to this system which is why the end date is 31/03/2028 as it
is anticipated that the Council will have a different approach/situation before this date and it
is expected that a review of the Council’s ticket machine requirements will take place well in
advance of 31/03/2028.
A VEAT notice was issued with a standstill period from 06/09/2024 - 16/09/2024 (ref 2024/S 000-028626).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 September 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Flowbird Smart City UK Limited
10 Willis Way
Poole
BH15 3SS
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £350,944.24
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom