Scope
Description
The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.
The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.
The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.
See SQ document for more information.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=956023025
Total value (estimated)
- £2,165,000 excluding VAT
- £2,165,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- 5 years
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 July 2025, 1:00pm
Submission type
Tenders
Tender submission deadline
26 September 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 1 | Quality | 70% |
| Criterion 2 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
There will be an SQ stage followed by an ITT and presentation stage.
Please see SQ document for more information.
Contracting authorities
Woodlands School
- Public Procurement Organisation Number: PBBB-2219-HPDV
Vincent Road, Ely
Cardiff
CF5 5AQ
United Kingdom
Telephone: 01276 673896
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Cantonian High School
- Public Procurement Organisation Number: PDJN-2695-NHNP
Fairwater Road
Cardiff
CF5 3JR
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Riverbank School
- Public Procurement Organisation Number: PNCP-6876-XZVY
Vincent Road
Cardiff
CF5 5AQ
United Kingdom
Telephone: 01276673880
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
The Litmus Partnership
Summary of their role in this procurement: Carrying out the Tender process
- Public Procurement Organisation Number: PVNN-7352-YZXD
Theta House, 7 Doman Road
Camberley
GU15 3DN
United Kingdom
Region: UKJ25 - West Surrey