Section one: Contracting authority
one.1) Name and addresses
The Alliance Multi-Academy Trust
Windlesham
GU20 6PB
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Companies House
08576427
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.tamat.org.uk/page/?title=Tender+Opportunities&pid=32
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Alliance Multi-Academy Trust - Communications, Security & VoIP Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Alliance Multi-Academy Trust (TAMAT) encompasses 5 schools and circa 1400 pupils in Surrey.
The Trust Head Office is currently at Windlesham Village Infant School.
The Alliance Multi-Academy Trust or TAMAT was born, bringing together five of those initial schools and over 1400 children. We are proud that we have already achieved something that is unique - for the first time in Surrey, schools of both a secular and church nature have collaborated and found a way of coming together formally in a Multi-Academy Trust, for mutual benefit. There was an element risk because we had always relied on the local authority and/or diocese and did not want to lose our uniqueness.
The school leadership teams and governors committed to a new level and type of collaboration that benefits the children of all our schools enormously. We are enjoying the autonomy but also the added strength in resourcing that working together brings. But we have not come together to create TAMAT academy school "clones" - far from it. We fundamentally recognise the individuality of each school, their teachers, their cultures and environments, but most importantly their children and TAMAT will always respect that. And so, our doors are open to other like-minded partners and we invite you to find out more.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully managed communications, security and telephony service.
At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
In terms of the service this is advertised as a 60 month contract with start and end dates as follows:
Service start date - 1st June 2024
Service end date - 31st May 2029
The companies identified from these shortlisting questions to receive the ITT for the Managed communications, security and telephony partner will then receive a further detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A filtering and firewalled service
• A service that is compliant to latest KCSIE guidance
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• It is not expected there may be a requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32412000 - Communications network
- 32420000 - Network equipment
- 32430000 - Wide area network
- 32500000 - Telecommunications equipment and supplies
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80400000 - Adult and other education services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Alliance Multi-Academy Trust (TAMAT) encompasses 5 schools and circa 1400 pupils in Surrey.
The Trust Head Office is currently at Windlesham Village Infant School.
The Alliance Multi-Academy Trust or TAMAT was born, bringing together five of those initial schools and over 1400 children. We are proud that we have already achieved something that is unique - for the first time in Surrey, schools of both a secular and church nature have collaborated and found a way of coming together formally in a Multi-Academy Trust, for mutual benefit. There was an element risk because we had always relied on the local authority and/or diocese and did not want to lose our uniqueness.
The school leadership teams and governors committed to a new level and type of collaboration that benefits the children of all our schools enormously. We are enjoying the autonomy but also the added strength in resourcing that working together brings. But we have not come together to create TAMAT academy school "clones" - far from it. We fundamentally recognise the individuality of each school, their teachers, their cultures and environments, but most importantly their children and TAMAT will always respect that. And so, our doors are open to other like-minded partners and we invite you to find out more.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully managed communications, security and telephony service.
At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
In terms of the service this is advertised as a 60 month contract with start and end dates as follows:
Service start date - 1st June 2024
Service end date - 31st May 2029
The companies identified from these shortlisting questions to receive the ITT for the Managed communications, security and telephony partner will then receive a further detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A filtering and firewalled service
• A service that is compliant to latest KCSIE guidance
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• It is not expected there may be a requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Alliance Multi-Academy Trust
Windlesham
Country
United Kingdom