Section one: Contracting authority
one.1) Name and addresses
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Contact
Lisa Evans
Telephone
+44 7966230649
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
http://www.swansea.gov.uk/dobusiness
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Supply of Front and Back Composite Doors
Reference number
CCS/24/074
two.1.2) Main CPV code
- 44221200 - Doors
two.1.3) Type of contract
Supplies
two.1.4) Short description
The nature of the works/service provided by Swansea Council in particular Building Services means we are required to provide a guaranteed service level to the tenants of properties held within our City-Wide Housing Stock and its Public Buildings. With this in mind, we would expect the successful tenderer to be able to provide us with a similar guaranteed service level. Deliveries will be expected to meet the following minimum requirement
Emergency Doors – 10 Working Days
Standard Doors – 20 Working Days
Goods must be delivered at the address shown on the purchase order, free of charge and at the contractor's own risk and in such quantities as specified on each order issued under the terms of the contract.
two.1.5) Estimated total value
Value excluding VAT: £0.01
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
- 44221200 - Doors
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
The nature of the works/service provided by Swansea Council in particular Building Services means we are required to provide a guaranteed service level to the tenants of properties held within our City-Wide Housing Stock and its Public Buildings. With this in mind, we would expect the successful tenderer to be able to provide us with a similar guaranteed service level.
Deliveries will be expected to meet the following minimum requirement
Emergency Doors – 10 Working Days
Standard Doors – 20 Working Days
Goods must be delivered at the address shown on the purchase order, free of charge and at the contractor's own risk and in such quantities as specified on each order issued under the terms of the contract.
On-site storage facilities at the Swansea Council’s Building Services Stores at Heol-Y-Gors are kept at a minimum.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Contract Period: December 2024 to December 2026
(With The Option To Extend The Contract For Up To A Further 24 Months - Extensions Will be Carried Out in 12 Monthly Periods )
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Deliveries will be expected to meet the following minimum requirement
Emergency Doors – 10 Working Days
Standard Doors – 20 Working Days
Goods must be delivered at the address shown on the purchase order, free of charge and at the contractor's own risk and in such quantities as specified on each order issued under the terms of the contract.
On-site storage facilities at the Swansea Council’s Building Services Stores at Heol-Y-Gors are kept at a minimum.
All materials shall comply with the relevant Technical Standard/ appropriate British Standard or European Equivalent and comply with the relevant Building Regulations.
All goods must be adequately packed to avoid damage and breakages during transit.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Contract Period: December 2024 to December 2026
(With The Option To Extend The Contract For Up To A Further 24 Months - Extensions Will be Carried Out in 12 Monthly Periods )
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144602
(WA Ref:144602)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom
Internet address
https://www.swansea.gov.uk/procurement
six.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom