Section one: Contracting authority
one.1) Name and addresses
Weston College
Knightstone Campus, Knightstone Road
Weston-super-Mare
BS23 2AL
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK23 - Somerset
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Weston College ~ Planned Preventative and Maintenance Services
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide planned preventative and maintenance services (mechanical, electrical and building fabric) for Weston College Group.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
Main site or place of performance
Somerset
two.2.4) Description of the procurement
The contract being tendered is for an initial period of three years from 1 June 2023 until 31 May 2026, with the opportunity to extend for a further period of two years at the discretion of the College governing body. The value is in the region of £300K per annum.
The College has multiple campuses and the scope of this contract initially includes:
•Knightstone Campus, Knightstone Road, Weston-super-Mare, BS23 2AL
•Conference & Events Centre, Knightstone Road, Weston-super-Mare, BS23 2AL
•The Workshop, South Terrace, Weston-super-Mare, BS23 2AT
•Law & Professional Services Academy, (Old Arosfa Hotel), Lower Church Road, Weston-Super-Mare, BS23 2AQ
•Winter Gardens, UCW & IEI, South Parade, Weston-super-Mare, BS23 1AJ
•Lauriston Hotel, 6-12 Knightstone Road, Weston-Super-Mare, BS23 2AN
•Weston Bay, 2 Clevedon Road, Weston-super-Mare, BS23 1DG
•Loxton Campus, Loxton Road, Weston-super-Mare, BS23 4QU
•Health & Active Living Centre, Loxton Road, Weston-super-Mare, BS23 4QU
•South West Skills Campus, 393 Locking Road, Weston-super-Mare, BS22 8NL (incorporates five buildings housing Engineering, Construction, Motor Vehicles, Apprenticeships, External contracts, IT and Computing)
•Construction Training Centre, Locking Head Drove, Weston-super-Mare, BS23 7NA
•Animal Management Education Centre (Opening January 2020), Puxton Park, Cowslip Lane, Hewish, BS24 6AH
•Bristol Training Institute, 12 Colston Avenue, Bristol, Avon, BS1 4ST
Due to the nature of the College building programme, the maintenance arrangements need to be integrated, enabling the College to continue to undertake its core business. It should be borne in mind that all equipment fitted during any new building work will be under warranty, covered and maintained by the installing contractor for the first year.
As part of the contract submission the College also requires the Supplier to supply a competitive agreed day work rate for both normal and out of hours working. The contract is fixed price and any variations to the contract that are requested by the Client should be invoiced at an agreed rate and should be calculated on an hourly rate per employee, as required to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent the fixed cost, a reconciliation will take place monthly to reconcile the actual tasks worked within the contract. If the tasks worked are less than those invoiced a credit will be required by the College. The College requires that the tendered amount of tasks are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a functioning premises that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications and the frequency of tasks is as detailed within the tender are achieved.
Note: bidders should ensure that adequate contract supervision is allowed for within their proposals.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 November 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/6J3284A9DG
GO Reference: GO-20221021-PRO-21215258
six.4) Procedures for review
six.4.1) Review body
Weston College
Knightstone Campus, Knightstone Road
Weston-super-Mare
BS23 2AL
Country
United Kingdom