Section one: Contracting authority
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
vanessa.fordyce@eastrenfrewshire.gov.uk
Telephone
+44 1415773669
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement For Data and Business Intelligence Support
Reference number
ERC000005
two.1.2) Main CPV code
- 72212482 - Business intelligence software development services
two.1.3) Type of contract
Services
two.1.4) Short description
East Renfrewshire Council is inviting a sole supplier to a framework agreement for data and business intelligence support. The aim of the framework agreement is to help East Renfrewshire Council meet its vision of being a modern, ambitious council creating a fairer future with all. The successful supplier will work closely with the Council’s Data & Business Intelligence Team to improve service performance and improve customer outcomes by providing data solutions and advice.
two.1.5) Estimated total value
Value excluding VAT: £510,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48610000 - Database systems
- 48600000 - Database and operating software package
- 48612000 - Database-management system
- 72212600 - Database and operating software development services
- 72212610 - Database software development services
- 72300000 - Data services
- 72320000 - Database services
- 72321000 - Added-value database services
- 72322000 - Data management services
- 48482000 - Business intelligence software package
- 72212482 - Business intelligence software development services
- 72212480 - Sales, marketing and business intelligence software development services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
East Renfrewshire Council
two.2.4) Description of the procurement
East Renfrewshire Council is inviting a sole supplier to a framework agreement for data and business intelligence support. The aim of the framework agreement is to help East Renfrewshire Council meet its vision of being a modern, ambitious council creating a fairer future with all. The successful supplier will work closely with the Council’s Data & Business Intelligence Team to improve service performance and improve customer outcomes by providing data solutions and advice.
two.2.5) Award criteria
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Dedicated Resource / Weighting: 20
Quality criterion - Name: Corporate Performance Management Project / Weighting: 20
Quality criterion - Name: Knowledge & Skill Transfer / Weighting: 15
Quality criterion - Name: Contract Register / Weighting: 5
Quality criterion - Name: Continuous Improvement / Weighting: 7
Quality criterion - Name: Training & Business Intelligence Development / Weighting: 5
Quality criterion - Name: Emerging Technology / Weighting: 8
Quality criterion - Name: Continuous Professional Development / Weighting: 5
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £510,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for a period of 24 months with 2 x 12 months extensions available at the discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The guaranteed budget for the initial two year period of this contract is GBP76,000.
The annual budget for in optional Years 3 and 4, which will be at the discretion of ERC to take up or not, is estimated at around GBP16,000 in each of those years.
Should additional funding become available and should there be demand for work from Specification Part 3, the Council reserves the right to spend up to approximately GBP100,000 per annum during the contract lifetime.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The financial assessment of Tenderers will cover the following areas:
Credit Safe Report
An assessment of financial information using accounts submitted
Turnover the Main contractor must have an annual turnover level of at least GBP76,000 2 x the annual guaranteed contract value for the initial two year period.
To establish the financial standing of a Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Within such reports, the risk of business failure is expressed as a score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years financial accounts, including Profit & Loss Statement and Balance Sheet for consideration.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Should the 2 x 12 month extension periods be taken up we will issue a further notice in four years time
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The tender is now available for download at www.publictendersscotland.publiccontractsscotland.gov.uk
Project Code 20130
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20130. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits will apply where a supplier has been successfully awarded contracts that have an accumulated annual value of 50,000GBP and over. At the end of each financial year / a review of the level of work commissioned to each supplier will be conducted. The number of community benefits points will be determined and the supplier contacted to agree the community benefit outcomes and delivery method. There is no limit to the Community Benefit that a tenderer may offer and the total Community Benefit Points may exceed the stated expectation. If you are successful in the award of this contract you will be required to communicate / meet with East Renfrewshire Council to finalise the delivery of the benefits that you are offering under this Framework.
Community Benefits Wish List
The community benefits wish list has been developed to allow communities to make requests directly to companies working in East Renfrewshire. Local communities or organisations can submit a request for specific help via our online Community Benefits wish list form.
Suppliers are actively encouraged to review the Community Benefits wish list and note within their ITT response if they are able to meet any of the requests noted by our community groups.
A link to the community benefits wish list can be located via the following website page:
https://www.eastrenfrewshire.gov.uk/procurement
East Renfrewshire Council require the following insurance levels to be held;
Employers Liability Insurance held. Minimum level of cover GBP5m
Public Liability Insurance held. Minimum level of cover GBP5m.
Professional Indemnity Insurance Held Minimum Level of Cover GBP2m
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20130. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will apply where a supplier has been successfully awarded contracts that have an accumulated annual value of 50,000GBP and over. At the end of each financial year / a review of the level of work commissioned to the supplier will be conducted. The number of community benefits points will be determined and the supplier contacted to agree the community benefit outcomes and delivery method. There is no limit to the Community Benefit that a tenderer may offer and the total Community Benefit Points may exceed the stated expectation.
(SC Ref:674580)
six.4) Procedures for review
six.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
St James Street
Paisley
PA3 2HW
Telephone
+44 1418875291
Country
United Kingdom