Section one: Contracting authority
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Vanessa Squibb
Telephone
+44 1983821000
Country
United Kingdom
NUTS code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Local Media Direct Buying Solutions
Reference number
DN555404
two.1.2) Main CPV code
- 79341400 - Advertising campaign services
two.1.3) Type of contract
Services
two.1.4) Short description
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council.
This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.
This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015.
The Services under this ASL will include the Authority’s printed Official Notices and also General Advertising requirements which may be in print, display, digital or radio advertising.
Please note: The Authority requires a direct relationship with each local media supplier.
This opportunity is divided into two lots.
Lot 1- Official Notices - Estimated spend £37,000 per annum
Lot 2 - General Advertising - Estimated spend £90,00 per annum
The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.
Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under either of the lots/Media Advertising Services.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £0.01 / Highest offer: £410,000 taken into consideration
two.2) Description
two.2.1) Title
Lot 1 - Official Notices
Lot No
1
two.2.2) Additional CPV code(s)
- 79341000 - Advertising services
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council.
This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015.
This opportunity was divided into two lots. This lot is for:
Lot 1- Official Notices - Estimated spend £37,000 per annum
Official Notices are a statutory requirement for the Authority to inform the public and must be in print in the Authority area of the Isle of Wight. Official Notices can cover anything from Planning, Licencing, Disposal of assets, Councillor Allowances, etc. The number and size of notices each week can vary.
Please note: The Authority requires a direct relationship with each local media supplier.
The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.
Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under the lot.
two.2.5) Award criteria
Quality criterion - Name: Publishing Notices / Weighting: 25
Quality criterion - Name: Print run and distribution / Weighting: 5
Quality criterion - Name: Notice Design / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
There is the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All values are estimated for the duration of the framework including any possible extension period. There is guarantee of any value or volume of work.
two.2) Description
two.2.1) Title
Lot 2 - General Advertising
Lot No
2
two.2.2) Additional CPV code(s)
- 79341000 - Advertising services
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The Isle of Wight Council (“the Authority”) invited Tenders from suitably qualified suppliers (“Potential Suppliers”) to be part of the Authority’s Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council.
This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015.
This opportunity was divided into two lots. This lot is for:
Lot 2 - General Advertising - Estimated spend £90,00 per annum
General Advertising is a non-statutory process to inform residents of the Isle of Wight about Council services, recruitment, and other activities.
This lot will be for various Media Advertising Services and includes:
• Digital
• Audio/Visual
• Outdoor including Billboards/Buses/Other Outdoor display sites, etc.
• Other media advertising services including Full Campaign options and combined packages, etc.
Please note: The Authority requires a direct relationship with each local media supplier.
The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.
Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under either of the lots/Media Advertising Services.
two.2.5) Award criteria
Quality criterion - Name: Publishing Adverts (includes Broadcast / displayed / delivered) / Weighting: 25
Quality criterion - Name: Media Advertising Services and Target Audience / Weighting: 5
Quality criterion - Name: Deadlines and Artwork / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
There is the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All values are estimated for the duration of the framework including any possible extension period. There is guarantee of any value or volume of work.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028706
Section five. Award of contract
Contract No
1 - Primary
Lot No
1
Title
Lot 1 - Official Notices
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 March 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newsquest Media Group Limited
Brannon House, 123 Pyle Street,
Newport
PO30 1ST
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £50,000 taken into consideration
Section five. Award of contract
Contract No
2
Lot No
1
Title
Lot 1 - Official Notices
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 March 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
IW Observer Ltd
Bridgecourt House, Whitwell Road
Godshill
PO38 3JU
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £50,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Island Echo Ltd.
1st Floor Office, Parkway Joinery, Nicholson Road,
Ryde
PO33 1BE
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Isle of Wight Jobs Ltd
1 Cross Street,
Ryde,
PO33 2AA
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
IW Observer Ltd
Bridgecourt House Whitwell Road
Godshill
PO38 3JU
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newsquest Media Group Limited
Brannon House 123 Pyle Street,
Newport
PO30 1ST
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
On The Wight Limited
25 Pier Street
Ventnor
PO38 1SX
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Sense Media (Isle of Wight Radio & Beacon Magazine)
8 - 10 Dodnor Ind Est
Newport.
PO30 5XE
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Lot 2 - General Advertising
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 May 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vectis Radio
Riverside Centre
Newport
PO302QR
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.01 / Highest offer: £360,000 taken into consideration
Section six. Complementary information
six.3) Additional information
Due to delays Lot 1 - Official Notices initial term 1 April 2022 to 31 March 2024 . Lot 2 initial term 15 June 2022 to 14 June 2024. The estimated values set out in this notice are the total estimated value for the initial term and any possible extension option(s) for each Lot. The value is based on the historical usage, however, potential suppliers must note that there is no guarantee of value of volume of work for either lot. Values given are estimated for the total spend on the particular lot of the ASL over the total duration of the contract including any possible extension period and between all the suppliers. For Lot 1 there is a primary supplier and a second supplier. Lot 2 suppliers cover different advertising media and therefore the values are not indicative of the spend with any particular supplier over the duration of the contract.
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom