Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council
Civic Hall, 3rd Floor West,
Leeds
LS1 1UR
Contact
Megan Axall
Telephone
+44 01133781056
Country
United Kingdom
Region code
UKE42 - Leeds
National registration number
171459162
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Synergy Core
Reference number
ITS190187
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 – Negotiated Procedure without prior publication of a Contract Notice - has been utilised and awarded a contract directly to Access UK Ltd for the ongoing support & maintenance of an Education IT solution (known as Synergy Core)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £130,387.04
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
N/A
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The decision to award the contract is being taken on technical grounds as Synergy Core is fully embedded into the Council’s systems and can only continue to be supported and maintained by Access UK Ltd. During this time the Council will complete a review to assess the feasibility of moving the product (Synergy Core) from on premise to hosted onto the cloud in line with the Government and corporate ‘Cloud First’ principle.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
ITS190187
Title
Synergy Core
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 September 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Access UK Ltd
Loughborough
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £1 / Highest offer: £1 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Leeds City Council
Leeds
Country
United Kingdom