Section one: Contracting authority/entity
one.1) Name and addresses
NHS Gloucestershire Integrated Care Board
Shire Hall, Eastgate Street
Gloucester
GL1 2TG
Contact
Paul Wilkinson
Country
United Kingdom
Region code
UKK13 - Gloucestershire
NHS Organisation Data Service
QR1
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Shared Care Record (JUYI) Contract in Gloucestershire
two.1.2) Main CPV code
- 48814400 - Clinical information system
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
Main site or place of performance
County of Gloucestershire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Modification Notice - Intention to Extend Shared Care Record (JUYI) Contract in Gloucestershire:
This is not an opportunity, but a contract award notice to inform the market that NHS Gloucestershire ICB is intending to extend its existing contract for the provision of a Shared Care Record (JUYI), which is due to expire on 31 October 2023, under the provision set out in the original contract to allow sufficient time for the newly procured contract to be fully implemented and go live.
The above-named intends to extend the contract for a 12-month period, from 1 November 2023 - 31 October 2024 and increase the contract value by £939,482 without a call for competition.
Due to the highly customised nature of the existing Gloucestershire Shared Care Record solution, it would not be possible or cost effective to replace this for a short-term period with an off-the-shelf solution from an alternative supplier. Clearly any such replacement would also have implementation and training implications and associated disruption to all existing
care professionals and patients across the Gloucestershire ICS.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 November 2023
End date
31 October 2024
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-029227
Section five. Award of contract/concession
Contract No
2023/S 000-029227
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
4 October 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Kainos Software Limited
Kainos House, 4-6 Upper Crescent
Belfast
BT7 1NT
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Companies House
NI019370
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £939,482
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NHS Gloucestershire Integrated Care Board
Shire Hall, Eastgate Street
Gloucester
GL1 2TG
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48814400 - Clinical information system
seven.1.2) Additional CPV code(s)
- 48180000 - Medical software package
seven.1.3) Place of performance
NUTS code
- UKK13 - Gloucestershire
Main site or place of performance
County of Gloucestershire
seven.1.4) Description of the procurement:
Additional services have become necessary from the incumbent supplier and a change of contractor cannot be made for economic / technical reasons and would cause significant inconvenience to Gloucestershire ICB:
An extension to Gloucestershire's Shared Care Record (JUYI) contract is required to allow sufficient time for the newly procured contract to be fully implemented and go live. Due to the highly customised nature of the existing Gloucestershire Shared Care Record solution, it would not be possible or cost effective to replace this for a short-term period with an off-theshelf solution from an alternative supplier. Clearly any such replacement would also have implementation and training implications and associated disruption to all existing care professionals and patients across the Gloucestershire ICS. To change service providers at this stage would be detrimental to the ICS and the patients it serves and would cause substantial duplication of costs.
The modification does not alter the overall nature of the contract:
NHS Gloucestershire ICB is intending to extend its existing contract for the provision of a Shared Care Record (JUYI), which is due to expire on 31 October 2023, under the provision set out in the original contract to allow sufficient time for the newly procured contract to be fully implemented and go live.
Any increase in price does not exceed 50% of the value of the original contract or framework agreement:
The value of the original contract was approximately £8,700,000. Gloucestershire ICB intends to extend the contract for a 12-month period, from 1 November 2023 - 31 October 2024 and increase the contract value by £939,482 thus satisfying this provision.
For these reasons the Contracting Authority considers the proposed extension to be justifiable under Regulation 72 of the Public Contracts Regulations 2015, namely Regulation 72(1) (b) and (c). The amendments comprising the extension will not be made before the end of a voluntary period of at least 10 days from the day after the date of publication of this modification notice.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 November 2023
End date
31 October 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£939,482
seven.1.7) Name and address of the contractor/concessionaire
Kainos Software Limited
Kainos House, 4-6 Upper Crescent
Belfast
BT7 1NT
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Companies House
NI019370
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification Notice - Intention to Extend Shared Care Record (JUYI) Contract in Gloucestershire:
This is not an opportunity, but a contract award notice to inform the market that NHS Gloucestershire ICB is intending to extend its existing contract for the provision of a Shared Care Record (JUYI), which is due to expire on 31 October 2023, under the provision set out in the original contract to allow sufficient time for the newly procured contract to be fully implemented and go live.
The above-named intends to extend the contract for a 12-month period, from 1 November 2023 - 31 October 2024 and increase the contract value by £939,482 without a call for competition.
Due to the highly customised nature of the existing Gloucestershire Shared Care Record solution, it would not be possible or cost effective to replace this for a short-term period with an off-the-shelf solution from an alternative supplier. Clearly any such replacement would also have implementation and training implications and associated disruption to all existing
care professionals and patients across the Gloucestershire ICS.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Additional services have become necessary from the incumbent supplier and a change of contractor cannot be made for economic / technical reasons and would cause significant inconvenience to Gloucestershire ICB:
An extension to Gloucestershire's Shared Care Record (JUYI) contract is required to allow sufficient time for the newly procured contract to be fully implemented and go live. Due to the highly customised nature of the existing Gloucestershire Shared Care Record solution, it would not be possible or cost effective to replace this for a short-term period with an off-the-shelf solution from an alternative supplier. Clearly any such replacement would also have implementation and training implications and associated disruption to all existing care professionals and patients across the Gloucestershire ICS. To change service providers at this stage would be detrimental to the ICS and the patients it serves and would cause substantial duplication of costs.
The modification does not alter the overall nature of the contract:
NHS Gloucestershire ICB is intending to extend its existing contract for the provision of a Shared Care Record (JUYI), which is due to expire on 31 October 2023, under the provision set out in the original contract to allow sufficient time for the newly procured contract to be fully implemented and go live.
Any increase in price does not exceed 50% of the value of the original contract or framework agreement:
The value of the original contract was approximately £8,700,000. Gloucestershire ICB intends to extend the contract for a 12-month period, from 1 November 2023 - 31 October 2024 and increase the contract value by £939,482 thus satisfying this provision.
For these reasons the Contracting Authority considers the proposed extension to be justifiable under Regulation 72 of the Public Contracts Regulations 2015, namely Regulation 72(1) (b) and (c). The amendments comprising the extension will not be made before the end of a voluntary period of at least 10 days from the day after the date of publication of this modification notice.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £939,482
Total contract value after the modifications
Value excluding VAT: £9,639,482