- Scope of the procurement
- Lot 1. Area 1 - Brecks Area
- Lot 2. Area 2 - Walsham le Willows Area
- Lot 3. Area 3 - Eye Area
- Lot 4. Area 4 - South of Bury St Edmunds Area
- Lot 5. Area 5 - Haverhill Area
- Lot 6. Area 6 - Lavenham Area
- Lot 7. Area 7 - Stowmarket Area
- Lot 8. Area 8 - Hadleigh Area
- Lot 9. Area 9 - Shotley Peninsula and Ipswich Area
- Lot 10. Area 10 - Deben Peninsula
- Lot 11. Area 11 - Debenham Area
- Lot 12. Area 12 - Framlingham Area
- Lot 13. Area 13 - Orford Area
- Lot 14. Area 14 - Leiston Area
- Lot 15. Area 15 - Bungay and Saints Area
- Lot 16. Area 16 - Lowestoft Coast Area
Section one: Contracting authority
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Road
Ipswich
IP1 2BX
Contact
Brett Sefton
Telephone
+44 1473260485
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Public Rights of Way (PRoW) Grass Cutting
Reference number
CD1280-2
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Suffolk County Council are currently out to tender for the provision of Public Rights of Way (PRoW) Grass Cutting.This opportunity is available in the `Current Tenders` area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.Procurement Policy Note 09/21 requires us to calculate the value of contracts inclusive of VAT, however we can advertise them exclusive of VAT. The advertised value here is £720,000.00 exclusive of VAT.The deadline date for submissions of the tender is 12pm midday Friday 25th November. Please note late returns will NOT be permitted.The deadline for clarification questions is Wednesday 9th November which must be generated via the correspondence option on the website.
two.1.5) Estimated total value
Value excluding VAT: £720,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
Maximum number of lots that may be awarded to one tenderer: 5
two.2) Description
two.2.1) Title
Area 1 - Brecks Area
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Brecks area within Suffolk
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £63,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 2 - Walsham le Willows Area
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Walsham le Willows area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £64,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 3 - Eye Area
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Eye area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £58,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 4 - South of Bury St Edmunds Area
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Bury St Edmunds area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £49,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 5 - Haverhill Area
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Haverhill area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £37,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 6 - Lavenham Area
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Lavenham area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 7 - Stowmarket Area
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Stowmarket area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £48,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 8 - Hadleigh Area
Lot No
8
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Hadleigh area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £54,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 9 - Shotley Peninsula and Ipswich Area
Lot No
9
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Shotley Peninsula and Ipswich area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £39,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 10 - Deben Peninsula
Lot No
10
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Deben Peninsula area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £68,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 11 - Debenham Area
Lot No
11
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Debenham Area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £73,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 12 - Framlingham Area
Lot No
12
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Framlingham area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £66,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 13 - Orford Area
Lot No
13
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Orford area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 14 - Leiston Area
Lot No
14
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Leiston area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £51,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 15 - Bungay and Saints Area
Lot No
15
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Bungay and Saints area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £53,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 16 - Lowestoft Coast Area
Lot No
16
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Lowestoft Coast area within Suffolk.
two.2.4) Description of the procurement
Suffolk County Council is seeking providers for the provision of Public Rights of Way (PRoW) Grass Cutting across 16 local areas 2023-2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 16
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2023
four.2.7) Conditions for opening of tenders
Date
25 November 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
If the Contracting Authority identifies that the scope of this procurement falls within a business sector which may be attractive to infiltration by organised crime groups, the Contracting Authority reserves the right to include enhanced probity checks/requirements at the award stages of the procurement.Suffolk County Council reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Regulation 32 of the public contracts Regulations 2015.
six.4) Procedures for review
six.4.1) Review body
Suffolk County Council
Endeavour House, Russell Road
Ipswich
IP1 2BX
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.