Section one: Contracting authority
one.1) Name and addresses
Norwich City Council
City Hall
NORWICH
NR21NH
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Door Entry and Access Control New Installations
Reference number
NRW/10138
two.1.2) Main CPV code
- 51100000 - Installation services of electrical and mechanical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Delivery of a 6 year installation programme of secure access and access control systems in housing properties. To be placed in communal areas and entrances by secure methods.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,156,000
two.2) Description
two.2.2) Additional CPV code(s)
- 35121000 - Security equipment
- 45310000 - Electrical installation work
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Across 207 housing sites in City of Norwich, Norfolk, UK.
two.2.4) Description of the procurement
Installation of new door entry and access control systems at the various sites complete with new fob entry with the installation of new doors and screens.
two.2.5) Award criteria
Quality criterion - Name: Quality (4 questions) / Weighting: 60
Cost criterion - Name: Benchmarking exercise / Weighting: 40
two.2.11) Information about options
Options: No
two.2.14) Additional information
Was procured via a Framework Provider (Eastern Procurement Limited) - Further competition process via Compliance Framework which is a Services Framework (Lot 1 - Electrical Systems) with 7 suppliers. Awarded value was £3,156,000.00. Bids submitted were for a beachmarking exercise of example jobs.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Service contract to be awarded to the winner or one of winners under the rules of a design contest
Explanation:
Further competition process via an existing awarded framework with Eastern Procurement Limited - Lot 1 of Compliance framework. Further competitions processes are not required to be advertised as was in scope of framework award notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
NRW/10138
Title
Door Entry and Access Control new installations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 August 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alphatrack Systems Limited
Unit 14, West Place, West Road
Harlow, Essex.
CM20 2GY
Country
United Kingdom
NUTS code
- UKH3 - Essex
Companies House
02863196
Internet address
https://alphatracksystems.co.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,156,000
Total value of the contract/lot: £3,156,000
Section six. Complementary information
six.3) Additional information
Award of the contract to the winning supplier from the further competition process by the framework provider was made by Cabinet of Norwich City Council on 08/02/2023. However, the final contract award was not issued until August 2023 as a period of Leaseholder Consultation was required before the contract could progress.
six.4) Procedures for review
six.4.1) Review body
Norwich City Council
City Hall, St Peters Street
Norwich
NR2 1NH
Country
United Kingdom