Section one: Contracting authority
one.1) Name and addresses
Delt Shared Services Limited
Building 2, Derriford Business Park
Plymouth
PL6 5QZ
Contact
Mr Andrew Blackmoor
Andrew.Blackmoor@deltservices.co.uk
Telephone
+44 1752581864
Country
United Kingdom
Region code
UKK - South West (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=54220e6a-3f74-ef11-812f-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=54220e6a-3f74-ef11-812f-005056b64545
one.4) Type of the contracting authority
Other type
Public Sector Company.
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning and Building Control Software
Reference number
DN743364
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Plymouth, a dynamic city on England’s south coast, is renowned for its rich maritime heritage and evolving urban landscape. As the city grows, Plymouth City Council (PCC) faces the challenge of maintaining efficient administrative and regulatory services. Currently, the council utilises a comprehensive software system to manage planning, building control and other regulatory services. However, with the demands of a modernising city, PCC recognises the need for an updated system that can better support its operations and enhance service delivery to its customers and residents.
The requirements for a comprehensive system designed to manage pre-application planning, planning applications, planning appeals, planning enforcement, building control applications, building control enforcement and highways-related functionalities. The goal of this system is to streamline processes, enhance user experience, ensure data security, and provide robust reporting capabilities.
Delt Shared Services, a strategic partner of Plymouth City Council, plays a crucial role in managing and supporting the council's IT infrastructure. Recognising the limitations of the current software, Delt Shared Services has advised PCC on the necessity of transitioning to a new system that can more effectively handle the city's administrative needs. This collaborative approach ensures that the council’s requirements are thoroughly understood and addressed, leading to a more streamlined and efficient process for all stakeholders involved.
To achieve this transition, Plymouth City Council, with the support of Delt Shared Services, is initiating a tender process to identify the most suitable replacement for their current software. The objective is to procure a system based on the Most Economically Advantageous Tender (MEAT) criteria, ensuring that the selected solution provides the best value for money while meeting the council’s operational needs. This process will involve a thorough evaluation of potential systems, considering factors such as functionality, scalability, and cost-effectiveness, to ensure that the new system will effectively support PCC's objectives and contribute to the city's continued growth and development.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
We are seeking to appoint a provider for a comprehensive planning and building control management software, commencing in July 2025 for a 5-year period. A mobilisation phase will be required leading up to the go-live date to ensure full system readiness and seamless delivery.
Key Deliverables
Planning Management: The system must support efficient management of statutory planning processes, including pre-application inquiries, applications, appeals, and enforcement. It should automate online submissions, data entry, document validation, and payment processing. Integration with third-party platforms such as the Planning Portal, Microsoft 365, and GIS is essential. Public access must enable users to search, track, and comment on applications, with live performance dashboards for monitoring.
Building Control: The system must facilitate end-to-end management of building control applications, compliance, enforcement, and dangerous structures. It should automate task generation, notifications, fee tracking, and inspection record management. Integration with the Building Safety Regulator is required, along with secure document handling and data exports.
Highway Management: The software must manage Highway Legal Agreements, including Section 278 and 38 Agreements. It should automate bond calculations, track the legal process, and integrate with planning and GIS systems.
System Constraints
The system must be user-friendly, require minimal training for basic tasks, and avoid single points of failure. End-to-end functionality must be achieved without relying on multiple systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two one year extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 November 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Delt Shared Services
Plymouth
Country
United Kingdom