Scope
Reference
DN777013
Description
Southend-on-Sea City Council is looking for continued provision of Web Casting services using the current equipment installed by Public-I Group Limited. The contract will include the provision of web casting in the Council Chamber of council meetings, links to the Civica Modern.gov system for the delivery of meeting papers for councillors and the public. The equipment for the Council Chamber is leased from Public-I and this contract includes the replacement of equipment as nears end of life.
Southend-on-Sea City Council has investigated the possibility of going out to the market with the potential of a new provider reviewing the web casting needs and potentially installing new equipment, however the Local Government Reorganisation introduces a possibility that a new Mayoral Combined Council (MCC) may host its Full Council meetings outside of Southend.
It was decided that it not be economically advantageous for Southend-on-Sea City Council to undertake a procurement exercise to replace all the web casting equipment in the Council Chamber and Committee Rooms, if the new system would not be used. If the new MCC is established, all contracts will be reviewed. If the new MCC decides that this contract should be procured early, then a compliant procurement process will be undertaken.
Contract 1. Continued provision of Web Casting at Southend-on-Sea City Council
Supplier
Contract value
- £72,126 excluding VAT
- £86,551.20 including VAT
Below the relevant threshold
Date signed
28 April 2025
Contract dates
- 19 June 2025 to 18 June 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 30237240 - Web camera
- 32232000 - Video-conferencing equipment
- 48515000 - Video conferencing software package
- 64224000 - Teleconferencing services
Contract locations
- UKH31 - Southend-on-Sea
Procedure
Procedure type
Below threshold - without competition
Supplier
PUBLIC-I GROUP LIMITED
- Companies House: 03998680
- Public Procurement Organisation Number: PRWP-8971-HCHR
5th Floor Sheridan House
Hove
BN3 1DD
United Kingdom
Region: UKJ21 - Brighton and Hove
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Continued provision of Web Casting at Southend-on-Sea City Council
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
ss2 6fa
United Kingdom
Contact name: Ian McLernon
Telephone: 01702 534827
Email: procurementops@southend.gov.uk
Website: https://www.southend.gov.uk
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government