Section one: Contracting entity
one.1) Name and addresses
Firmus Energy
A4-A5 Fergusons Way Kilbegs Road
ANTRIM
BT414LZ
procurement@firmusenergy.co.uk
Telephone
+44 2894427800
Country
United Kingdom
Region code
UKN0D - Antrim and Newtownabbey
Companies House
05369108
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Production, transport and distribution of gas and heat
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mail Fulfilment Services Contract
two.1.2) Main CPV code
- 64121100 - Mail delivery services
two.1.3) Type of contract
Services
two.1.4) Short description
firmus energy is looking for Bidders with the experience, skill and technical ability to provide reliable mail fulfilment services to assist in servicing customers of the firmus energy Group.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The procurement process is being conducted in accordance within the negotiated procedure under the Utilities Contracts Regulations 2016 (as amended) which consists of an initial pre-qualification stage and a subsequent invitation to negotiate stage for those Bidders shortlisted following evaluation of PQQ responses.
Please note that firmus energy is working to tight timescales for this procurement process and intends to utilise the minimum timescales permitted by the Utilities Contracts Regulations 2016 (as amended). There is very limited scope for amendment to these dates. Bidders should therefore take this into consideration when making their decision to participate in this process.
The selected Bidder will provide a variety of mail fulfilment services in respect of the issuing of bills and invoices, customer letters and additional services as may be required by firmus energy from the vendor.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for an initial period of 3 years with an optional extension for a further 2 year period.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the pre-qualification questionnaire documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As stated in the pre-qualification questionnaire documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 October 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the relevant parties.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
firmus energy will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for review of the award decision by unsuccessful bidders before the
contract is entered into.