Section one: Contracting authority/entity
one.1) Name and addresses
Cardiff University
Procurement Services, The Spark Building, 3rd Floor, Maindy Road
Cardiff
CF24 4HQ
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of a Leasing Agreement for a range of Cardiovascular Fitness
Reference number
CU.618.AD
two.1.2) Main CPV code
- 51121000 - Installation services of fitness equipment
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
Procurement of a Leasing Agreement for a range of Cardiovascular Fitness Equipment - ESPO 345. This is a re-tender of CU.543.AD where 5 bids were received but after evaluation there was an issue with the dimension flexibility of the equipment issued to the bidders resulting in all equipment being offered was too big and would not fit in the required footprint of the buildings. Also, the evaluation was heavily weighted on price which resulted in a low price dominating the evaluation, but the quality was also not to the right level to ensure that what services were to be provided alongside the equipment met the University�s requirements. Therefore, the specification has been revamped to ensure that it is clear to the bidder the maximum dimensions required but also the quality questions have been tweaked with some more added to ensure service levels required are met. Quality is now 60% with Price 40%. Cardiff University Sports wish to establish a lease agreement for a range of cardiovascular fitness equipment. This is an opportunity for bidders to Tender to supply, deliver, install cardiovascular gym equipment. During the lease period a maintenance service is also required of the leased equipment. The appointed bidder will be required to provide fitness equipment that is market leading, durable and should meet the needs of Cardiff University Sports and its customers, whilst representing value for money.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-111907
Section five. Award of contract/concession
Contract No
CU.618.AD
Title
Procurement of a Leasing Agreement for a range of Cardiovascular Fitness
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 April 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
TECHNOGYM U.K. LIMITED
Two The Boulevard, Cain Road
Bracknell
RG121WP
Telephone
+48 7557804409
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £25,606.24
Section six. Complementary information
six.3) Additional information
(WA Ref:151831)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 51121000 - Installation services of fitness equipment
seven.1.2) Additional CPV code(s)
- 51121000 - Installation services of fitness equipment
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
Extension to:
Procurement of a Leasing Agreement for a range of Cardiovascular Fitness Equipment - ESPO 345. This is a re-tender of CU.543.AD where 5 bids were received but after evaluation there was an issue with the dimension flexibility of the equipment issued to the bidders resulting in all equipment being offered was too big and would not fit in the required footprint of the buildings. Also, the evaluation was heavily weighted on price which resulted in a low price dominating the evaluation, but the quality was also not to the right level to ensure that what services were to be provided alongside the equipment met the University�s requirements. Therefore, the specification has been revamped to ensure that it is clear to the bidder the maximum dimensions required but also the quality questions have been tweaked with some more added to ensure service levels required are met. Quality is now 60% with Price 40%. Cardiff University Sports wish to establish a lease agreement for a range of cardiovascular fitness equipment. This is an opportunity for bidders to Tender to supply, deliver, install cardiovascular gym equipment. During the lease period a maintenance service is also required of the leased equipment. The appointed bidder will be required to provide fitness equipment that is market leading, durable and should meet the needs of Cardiff University Sports and its customers, whilst representing value for money.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
25 July 2025
End date
25 July 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£180,319.49
seven.1.7) Name and address of the contractor/concessionaire
TECHNOGYM U.K. LIMITED
Two The Boulevard, Cain Road
Bracknell
RG121WP
Telephone
+48 7557804409
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Cardiff University extended the maintenance contract for another 12 months.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Maintenance of already used equipment.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £554.24
Total contract value after the modifications
Value excluding VAT: £180,319.49